693-22-700 | Construct EHRM Infrastructure Upgrades | Wilkes-Barre, PA

INTRODUCTION:

In accordance with Federal Acquisition Regulation (FAR) 10.002(b)(2), this Sources Sought Notice is for market research and information purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs (VA).

The Department of Veterans Affairs, Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) is conducting a market survey and is seeking potential sources for Project 693-22-700 Construct EHRM Infrastructure Upgrades at the Wilkes-Barre VA Medical Center (VAMC) located in Wilkes-Barre, Pennsylvania.

PROJECT DESCRIPTION:

The scope of work shall generally consist of providing all labor, materials, tools, equipment, permits, testing, and reports required to perform Electronic Health records management (EHRM) Infrastructure Upgrade, located at the Wilkes Barre VA (VAMC), as generally described in this scope of work, but detailed in drawing set titled: EHRM INFRASTRUCTURE UPGRADES. VAMC WILKES-BARRE PENNSYLVANIA, USA, PROJECT #: 693-22-700. The projects outcome will be a new data network on the WBVA campus. 

The EHRM Infrastructure Upgrade project is a multi-phase project. Key elements include, but not limited to: 1) Construct a new building to house a data center, including, but not limited to demolition of two existing pre-manufactured buildings, rerouting a fire protection service line, new building shell, interior walls, finishes, and all mechanical, electrical and plumbing systems and data room construction as defined by drawings and specifications.  2) Construct and/or renovate over twenty-five Telecom Rooms (TR) with accompanying network equipment, climate controls and electrical upgrades. 3)  Install, terminate, and test over six-thousand CAT 6A network cables from the respective TR to each Work Area Outlet (WAO) location. 4) Construct underground ductwork system to connect several buildings to the new data center. 5) Install fiber optic cables. 6) Demolition of legacy TRs and removal of associated network equipment and network cables.

PROCUREMENT INFORMATION:

The proposed project will be a competitive, firm-fixed-price contract utilizing the design-bid-build approach (Final Specifications and Drawings will be provided). The anticipated solicitation will be issued either as a Request For Proposal (RFP) in accordance with FAR Part 15, considering Technical and Price Factors or as an Invitation for Bid (IFB) in accordance with FAR Part 14, considering Price only. The results and analysis of the market research will finalize the determination of the procurement method. The type of socio-economic set-aside, if any, will depend upon the responses to this notice and any other information gathered during the market research process.

This project is planned for advertising in April, 2025. In accordance with VAAR 836.204, the magnitude of construction is between $20,000,000.00 and $50,000,000.00.  The North American Industry Classification System (NAICS) code 236220 (size standard $45.0 million) applies to this procurement. The duration of the project is currently estimated at 548 calendar days from the issuance of a Notice to Proceed. The services for this project will include providing all construction related services such as: providing tools, labor, materials, equipment, permits, licenses, supervision, and quality control required to complete the project as per contract documents prepared by an independent Architect-Engineer firm.

CAPABILITY STATEMENT:

Respondents shall provide a general capabilities statement to include the following information:

Section 1: Provide company name, DUNS number and Unique Entity Identifier (UEI), company address, Point-of-Contact name, phone number and email.

Section 2: Provide company business size based on NAICS code 236220. Also, provide business type (i.e., Large Business, Small Business, Service-Disabled Veteran Owned Small Business, Small Disadvantaged Business, Women-Owned Small Business, Hub Zone Small Business, etc.).

Section 3: Provide a Statement of Interest in the project. Please state your intent to submit a bid on this project if the only evaluation factor is price (FAR Part 14). Please also state your intent to submit a proposal if the solicitation contains both price and non-price evaluation factor (FAR 15).  

Section 4: Provide the prime contractor’s available bonding capacity in the form of a letter of intent from your bonding company with this submission. *Please ensure that the individual bonding capacity is in line with the VAAR Magnitude of Construction listed above.  Letter should include single award limit, aggregate limit and available bonding capacity.

Section 5: Provide the type of work your company has performed in the past in support of the same or similar requirement. This section is IMPORTANT as it will help to determine the type of socio-economic set-aside, if any. Please provide the following in your response:

• No more than three (3) contracts that your company has performed within the last six (6) years that are of comparable size, complexity, and scope to this requirement. Include the project name, project owner and contact information as this person may be contacted for further information, project scope, project size (Example: square footage), building use (Example: Medical Facility, Office Building, etc.), project dollar value, start and completion dates.
• Provide specific examples that relate aspects of previous projects to the proposed project. Describe specific technical skills and key personnel your company possess to perform the requirements described under description of work.
• Describe your Self-Performed** effort (as either a Prime or Subcontractor). Describe Self-Performed work in terms of dollar value and description. **Self-Performed means work performed by the offeror themselves, NOT work performed by another company for them for any of the project examples provided.

It is requested that interested contractors submit a response (electronic submission) of no more than eight (8) single sided pages, single-spaced, 12-point font minimum that addresses the above information. This response must be submitted as a single application-generated (not scanned) PDF document that is less than or equal to 4MB in size. Please note that hard copies will not be accepted. Please also include a cover page, which includes, at a minimum: the company’s name, address, Unique Entity Identifier (if available), socio-economic status, point-of-contact name, phone number, and e-mail address. Responses must include the Sources Sought number and project title in the subject line of their e-mail response. Submissions (responses) shall be submitted via email to the primary and secondary points of contact listed below by 1-31-2025 at 4:00 PM ET. No phone calls will be accepted.

The Capabilities Statement submitted in response to this Sources Sought shall not be considered to be a bid or proposal. This notice is for information and planning purposes only and is neither to be construed as a commitment by the Government nor will the Government pay for information solicited. No evaluation letters and/or results will be issued to the respondents. After completing its analyses, the Government will determine whether to limit competition among the small business categories listed above or proceed with full and open competition as other than small business.

At this time no solicitation exists; therefore, please do not request a copy of the solicitation. If a solicitation is released it will be synopsized in Contract Opportunities at https://sam.gov/. It is the potential offeror's responsibility to monitor this site for the release of any solicitation or synopsis. 

Contracting Office Address: 

VHA Program Contracting Activity Central (VHA-PCAC)

6100 Oak Tree Blvd. Suite 490

Independence, OH 44131

Primary Point of Contact:

Benjamin Niznik

Contract Specialist

[email protected]

Secondary Point of Contact:

Samantha Mihaila

Contracting Officer

[email protected]