PLEASE MAKE ALL QUOTE SUBMISSIONS VALID THROUGH SEPTEMBER 30TH 2023. Please indicate all OPEN MARKET items you are quoting. Please provide UEI#, Cage Code, GSA Schedule#, and deliver date/lead time and any shipping charges that may apply.. As this is a Department of Defense purchase request, all offered products must comply with the Buy American Act (FAR Section 25.1 and FAR 25.2) All line items will accept a meets, exceeds, or an OR Equal item.
Please confirm that your items are on your GSA Schedule or if they are Open Market.
Pending Availability of Funds.
Award will be based on best value to the government
Combined Synopsis/Solicitation
Subject: 2ND QTR LODGING (JAN., MAR.)
Solicitation Number: W50S8L-25-Q-2000
Response Date: DEC. 6, 2024 (FRI.) 10 AM EST
Contact Points: Quetta Odom
Delivery shall be FOB Destination for the following items no later than 30 days ADC:
Kentucky Air National Guard
1101 Grade Lane
Louisville, KY 40213
Description:
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6- Streamlined Procedures for evaluation and solicitation for Commercial Items- as Supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotations are being requested and a separate written solicitation document will not be issued. The solicitation is being issued using Simplified Acquisition Procedures.
This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC-2019-01)
Offerors must submit all questions concerning this solicitation in writing to the Contracting Officer. All responses to the questions will be made in writing, without identification of the questioner, and be included in an amendment to the solicitation if needed. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.
The associated North American Industrial Classification System (NAICS) code for this procurement is 721110 with a small business size standard of employees. This acquisition is being procured using full and open competition and all interested parties may submit a quotation for consideration
*** All interested Contractors shall provide a quote for the following:
Background:
All Items must be new. Porotypes, demonstration models, used, or refurbished equipment will not be considered for award. All items requested will accept an OR EQUAL item.
GSA quotes received will take precedence over any open market quotes per FAR part 8
Price Schedule:
All offerors shall provide a quotation for the following line items:
LINE ITEM DESCRPTION PART NUMBER QUANTITY
CLIN 0001: Thurs, 09 Jan 40-50 ROOMS
CLIN 0002: Fri, 10 Jan 80-90 ROOMS
CLIN 0003: Sat, 11 Jan 2025 80-90 ROOMS
40-50 rooms checking in Thurs 09 JAN, checking out Sun 12 JAN
40-50 rooms checking in Fri 10 JAN, checking out Sun 12 JAN
CLIN 0004: Wed 5 FEB 2025 10 ROOMS
CLIN 0005: THUR 6 FEB 2025 10 ROOMS
CLIN 0006: FRI 7 FEB 2025 10 ROOMS
CLIN 0008: SAT 8 FEB 2025 10 ROOMS
10 rooms checking in WED 5 FEB, checking out SUN 9 FEB
CLIN 0009: Thurs, 13 Mar 40-50 ROOMS
CLIN 0010: Fri, 14 Mar 80-90 ROOMS
CLIN 0011: Sat, 15 Mar 2025 80-90 ROOMS
40-50 rooms checking in Thurs 13 MAR, checking out Sun 16 MAR
40-50 rooms checking in Fri 14 MAR, checking out Sun 16 MAR
CLIN 0012: Sun, 16 Mar 2025 11 ROOMS
CLIN 0013: Mon, 17 Mar 2025 11 ROOMS
CLIN 0014: Tues, 18 Mar 2025 11 ROOMS
CLIN 0015: Wed, 19 Mar 2025 11 ROOMS
CLIN 0016: Thurs, 20 Mar 2025 11 ROOMS
11 rooms checking in SUN 16 MAR, checking out FRI 21 MAR
Provisions and Clauses:
The following provisions and clauses apply to this acquisition and are hereby incorporated by reference. All FAR clauses may be viewed at http://acquisition.gov/comp/far/index.html or http://farsite.hill.af.mil
Provisions
52.204-7 System for Award Management
52.212-1 Instructions to Offerors- Commercial Items
52.212-2 Evaluation- Commercial Items contracting officer may insert provision when evaluating other factors are required
52.212-3 Offerors Representations and Certifications-Commercial Items
52.225-18 Place of Manufacture
52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications
Clauses
The following FAR clauses apply to this acquisition and will be incorporated into the resultant contract.
FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998),
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://acquisition.gov/comp/far/index.html or http://farsite.hill.af.mil
52.204-10 Reporting Executive Compensation
52.204-13 System for Award Management
52.204-19 Incorporation by Reference of Representations and Certificates
52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015)
52.212-4 Contract Terms and Conditions- Commercial Items
52.222-50 Combatting Trafficking in Persons (FEB 2009) (22 U.S.C.7104(g))
52.222-3 Convict Labor (June2003) (E.O. 11755)
52.222-19 Child Labor- Cooperation with Authorities and Remedies (JAN 2014) (E.O. 13126)
52.222-21 Prohibition of Segregated Facilities (Feb 1999)
52.222-26 Equal Opportunity (MAR 2007) (E.O. 11246)
52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793)
52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513)
52.225-1 Buy American Supplies
52.225-3 Buy American Free Trade Agreements Israeli Trade Act Certificate Alternate I
52.225-13 Restrictions on Certain Foreign Purchases (June 2008) (E.O. proclamations, and statues administered by the Office of Foreign Assets Control of the Department if the Treasury)
52.232-33 Payment by Electronic Funds Transfer- System for Award Management (Jul 2013) ( 931 U.S.C. 3332)
52.216-24 Limitation of Government Liability
52.216-25 Contract Definitization
52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran- Representations and Certifications
52.232-39 Unenforceability of Unauthorized Obligations
52.232-40 Providing Accelerated Payments to Small Business Contractors
52.233-3 Protests After Award (AUG 1996) ( 31 U.S.C. 3553)
52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)
52.244-6 Subcontracts for Commercial Items
52.247-34 FOB Destination
252.203-7000 Requirements Relating to Compensation of Former DoD Officials
252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Sep 2013)
252.211-7003 Item Unique Identification and Valuation
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. (Jun 2012)
252.232-7006 Wide Area WorkFlow Payment Instructions
252.204-7012 Safeguarding of Unclassified Controlled Technical Information (Nov 2013)
252.225-7048 Export-Controlled Items (Jun 2013)
Clauses incorporated by Full Text
FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR
EXECUTIVE ORDERS--COMMERCIAL ITEMS (OCT 2010) (DEVIATION)
(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph
(a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.
(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.
(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.
(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.
(b)
(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(i) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—
(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-
252, Title VI, Chapter 1 (41 U.S.C. 251 note)).
(ii) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $550,000 ($1,000,000 for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) Reserved. (iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212). (vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).
(vii) Reserved (viii) 52.222-41, Service Contract Act of 1965, (Nov 2007), (41 U.S.C. 351, et seq.)
(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).
___ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).
(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for
Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007)
(41 U.S.C. 351, et seq.).
(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for
Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.)
(xii) 52.222-54, Employment Eligibility Verification (Jan 2009).
(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar
2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.
(xiv) 52.247-64, Preference for Privately-Owned U.S.- Flag Commercial Vessels (Feb
2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.
(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.
(End of Clause)
252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR
EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (DEC 2010)
(b) The Contractor agrees to comply with any clause that is checked on the following list of Defense FAR
Supplement clauses which, if checked, is included in this contract by reference to implement provisions of law or
Executive orders applicable to acquisitions of commercial items or components.
(1) _X_ 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (JAN 2009) (Section 847
of Pub. L. 110-181).
(14)(i) _X___ 252.225-7036, Buy American Act--Free Trade Agreements--Balance of Payments Program (JUL
2009) (41 U.S.C. 10a-10d and 19 U.S.C. 3301 note).
(25)(i)_X_ 252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631).
(26) _X_ 252.247-7024, Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631).
(c) In addition to the clauses listed in paragraph (e) of the Contract Terms and Conditions Required to Implement
Statutes or Executive Orders--Commercial Items clause of this contract (FAR 52.212-5), the Contractor shall include the terms of the following clauses, if applicable, in subcontracts for commercial items or commercial components, awarded at any tier under this contract:
(4) 252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631).
(5) 252.247-7024, Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631).
(End of clause)
For offers to be considered at a minimum all RFQs must include the following: Completed Representations /Certifications (SAM), Completed Pricing Schedule, Completed Acknowledgement of Terms and Conditions. Offerors shall submit quotations to 123rd Contracting Office, no later than FRIDAY DEC 6, 2024, 10 AM EST. FAX quotations shall not be accepted. E-mail quotations shall be accepted at glennquetta.odom@us.af.mil. Please reference the RFQ SUBJECT and number in the subject line of email communications. Offerors’ quotations shall not be deemed received by the Government until the quotation is entered in the e-mail box set forth above. Please make all quotes valid through September 30th 2025. Also, include UEI#, Cage code, Shipping & Delivery/Lead Time for items. The point of contact for this solicitation is Quetta Odom, (502) 413-4617 if any additional information is required.
Evaluation
Award shall be made to the vendor based on LOWEST PRICE. Quote must meet specs in SOW/PWS, solicitation, and technical requirements. The government shall inspect the property and evaluate price for reasonableness. All quotes must be technically acceptable. Technically acceptability means that the quote meets all stated minimum specifications.
