The General Services Administration (GSA), Public Buildings Service (PBS), is issuing this source sought synopsis as a means of
conducting market research for an upcoming procurement in GSA, PBS, Region 7 for operations and maintenance (O&M) services
and full maintenance (FM) services, consisting of O&M, custodial, and grounds maintenance services for facilities in Brownsville
and Los Indios, TX.
The acquisition strategy for this upcoming procurement is to compete the requirement to the maximum extent practicable, utilizing
best value selection procedures (technical and price factors considered), with the exception of services that are on the Procurement
List maintained by the Committee for Purchase from People Who Are Blind or Severely Disabled (see FAR Subpart 8.7). In addition,
utilization of large and small business, in particular socioeconomic (8(a), HUBZone, Service-Disabled Veteran-Owned (SDVOSB),
Women- Owned (WOSB)) concerns. The result of this market research will contribute to determining the method of procurement as
well as the set- aside. THERE IS NO SOLICITATION AT THIS TIME. It is anticipated that the solicitation will be issued in March
2025. Submission of any information in response to this notice is voluntary and the government assumes no financial responsibility
for any costs incurred.
It is the intent that any subsequent solicitation issued will result in the award of a single Indefinite Delivery Indefinite Quantity
contract. It is expected that the contract will consist of a one-year base period, and nine (9) one-year option periods, a total of ten
(10) years, should all options be exercised.
The applicable North American Industry Classification System (NAICS) code to be assigned to this procurement is 561210,
Facilities Support Services; the associated small business size standard is $41.5 million.
The services that will be required are typically the following:
Furnish all personnel, labor, equipment, materials, tools, supplies, supervision, management, training/certifications, and services,
except as may be expressly set forth as Government furnished, and otherwise accomplish all actions necessary to perform and
provide the work efforts described in the contract.
Building Information: The approximate total square footage of the buildings to be maintained is 5,784,748 (Rentable Sq Ft., Building
Adjusted Sq Ft., and Grounds Maintenance Sq Ft.) square feet and is broken down as follows:
Full Maintenance Requirements:
Reynaldo G. Garza & Filemon B. Vela United States Courthouse
600 E. Harrison, Brownsville, TX 78520-7176
GSA Bldg. No. TX0316ZZ (167,604 rentable sq. ft.)
Brownsville Gateway Land Port of Entry (LPOE)
1500 East Elizabeth Street Brownsville, TX 78520-4966
GSA Bldg. No. DCC# 07020813 (82,836 rentable sq. ft.)
Brownsville & Matamoros (B&M) Land Port of Entry (LPOE)
1300 Mexico Blvd
Brownsville, TX 78520
GSA Bldg. No. DCC# 07020835 (48,330 rentable sq. ft.)
Los Tomates Land Port of Entry (LPOE)
3300 S. Expressway 77/83
Brownsville, TX 78521
GSA Bldg. No. DCC# 07020834 (158,042 rentable sq. ft.)
Los Indios (Free Trade International) Land Port of Entry (LPOE)
100 Los Indios Blvd.
Los Indios, TX 77002-8049 78567
GSA Bldg. No. DCC# 07020842 (113,683 rentable sq. ft.)
Total Rentable Sq. Ft.): 570,495 RSF
OPERATIONS & MAINTENANCE REQUIREMENTS:
O&M services: The Contractor shall provide building operations services for all systems covered by this contract, maintain
uninterrupted utilities services, and environmental conditioning to tenants during normal working hours, and at other times as
described within the Performance-Based Work Statement (PBWS), to preserve the asset value of the facility and its systems, and
minimize operating costs to the Government without compromising other contract objectives or requirements, including, but not
limited to, the following tasks:
Collect and maintain an inventory of: (1) all equipment types that require maintenance or certifications pursuant to the PBS
Maintenance Standards or applicable NFPA code or standards (latest edition), (2) equipment that is operated through a sequence of
operations, (3) electronic controllers and network devices, (4) sensors, and (5) tenant agency-owned equipment operated or
maintained; collect and maintain the following equipment/system data including all applicable fire protection and life safety
equipment/system data:
Equipment ID, equipment type, equipment description, asset identification code, all nameplate data, manufacturer, model number,
serial number, equipment status, building number, location (including floor, room, and location description) and install/initialization
dates (as can be obtained from nameplate or manufacturer data available). For fire alarm systems, the Contractor shall also provide
the current version of fire alarm software and the version of software for any systems with which the fire alarm software interfaces. A
digital photo of the manufacturer's nameplate shall be entered into the National Computerized Maintenance Management System
(NCMMS) if no current photo is recorded and stored in NCMMS, maintain or implement same asset identification system for new
and replacement equipment compliant with NCMMS-readable national asset identification coding. Some assets identification
systems include bar-coding, radio frequency identification or other equipment tagging; update equipment data when equipment is
added, removed or retrofitted as part of a project, or discovered by GSA or the Contractor and log changes in accordance with
provided NCMMS training, review and update equipment records, including asset information, maintenance records and
preventative maintenance records, anytime maintenance is performed on a piece of equipment; use the workflow processes within
NCMMS or alternate means approved by the CO or designee, to submit changes to the equipment inventory and preventative
maintenance schedule within five business days of collecting and gathering equipment information and updating in NCMMS. All
changes to equipment inventory and preventative maintenance schedule must be approved by the CO or designee; for assets
covered by an ESPC contract, check the “ESPC” box on the NCMMS asset page; collect and maintain ESPC contract information.
FM services: FM services include, but are not limited to, tasks identified above for O&M services, as well as custodial and grounds
maintenance services. The Contractor shall ensure that their employees are properly trained, licensed and/or certified to operate
necessary building systems or equipment for which licensed and/or certified personnel are required by Federal, State, or local laws,
codes or ordinances; be responsible to make the management and operational decisions to meet the quality performance standards
required under this contract, useinnovation technology and other means and methods to develop and perform the most efficient
cleaning services for the building; Implement an effective Quality Control Plan (QCP); Implement an effective service call system
that results in prompt, professional, and courteous resolution of tenant concerns; keep the CO or their designee informed of current
status of the work being performed, provide work schedules and provide other pertinent information needed by the CO or their
designee; reduce the environmental impacts of work performed under this contract by using, to the maximum extent,
environmentally sound practices, processes, and products; Provide training/certifications for their employees that stress stewardship
in cleaning practices i.e., the use, disposal and recycling of cleaning chemicals, and dispensing equipment and packaging. Current
information on stewardship, training, educational materials and other issues can be found in ASTM E1971-05 or at the ASTM
website. Information on these items is also available on the websites: Stewardship for the Cleaning of Commercial and Institutional
Buildings (www.astm.org) and ISSA’s website (www.issa.com).
The Contractor shall perform grounds maintenance services including, but not limited to, landscape erosion management, maintain
trees and shrubs, mulching, mowing and edging, leaf removal, overseeding, dethatching, and plugging, fertilization, maintain flower
beds and planted areas, clear weeds, water, adjust, clean and set automatic controllers’ irrigation system settings, and utilize an
Integrated Pest Management Plan (IPM) for controlling pests and disease to ensure that the landscapes, trees, and shrubs are free
of disease and pest infestation.
Interested vendors who believe they can meet the capabilities and performance requirements outlined are requested to respond to
this request for Information (RFI) by Friday, December 27, 2025 at 5:00 p.m. Central Time to both Christopher Walton at
Christopher.walton@gsa.gov and FeAnn Stephens at feann.stephens@gsa.gov, with the information outlined below:
1. A complete and current record of your System for Award Management
(https://www.sam.gov/) registration to include:
- Name of firm
- Website information
- Point of contact (name, phone number, and email address)
- DUNS number
- Business Size (Large/Small) for NAICS 561210
- Socioeconomic Category(ies) (8(a), HUBZone, SDVOSB, WOSB)
2. Capabilities Narrative
- Please indicate if you are seeking opportunities for:
- O&M Services
- FM Services
- Are you interested in these opportunities as a prime contractor, or a Contractor Teaming Arrangement (CTA)?
- Provide information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on
O&M, Custodial, and Grounds maintenance services requirements. Include information such as building size, brief description of
services performed, dollar value, location, government or commercial requirement, etc. to facilitate making a capability
determination for each future requirement (please note that these requirements vary in size, complexity, and location so information
submitted will be assessed for each requirement).
- Indicate your experience working in the southeast Texas area. If you do not have experience, please describe your approach for
assimilating into this market, including recruiting for staffing and subcontractor needs.
3. Additional Information
- Please include any other information and/or recommendations to assist GSA in its structuring of these contract requirements to
facilitate competition, its approach to acquiring the services and the manner in which requirements are described for the identified
items/services.
Please limit responses to no more than ten (10) pages, and submit in either Microsoft Word or PDF file format. It is recommended to
submit the information in the format as outlined above to minimize the effort of the respondent and structure, the responses for ease
of analysis by the Government.
All questions regarding this RFI must be submitted by email to both Christopher Walton at Christopher.walton@gsa.gov and FeAnn Stephens at feann.stephens@gsa.gov
