This is a combined synopsis/solicitation for light refreshments, lunch meals, conference room and childcare space for the New Jersey Army National Guard within a 35-mile radius of Teaneck, New Jersey (NJ venues only), as supplemented with additional information included in this notice. ONLY QUOTES FROM VENDORS WITHIN THE PREVIOUSLY MENTIONED LOCAL AREA WILL BE ACCEPTED; NO THIRD-PARTY VENDORS WILL BE CONSIDERED FOR AWARD. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ). This procurement is set aside for Small Business. The NAICS code is 722320. Basis for award is Price. Past Performance will be evaluated although will be a less significant evaluation factor than Price. The government intends to issue a single award but may issue multiple awards from this solicitation if it is determined to be in the best interest of the government. Award may be made without discussions. The following commercial items are requested in this solicitation:
CLIN 0001: Food & Beverage- 300 personnel- 12 January 2025 (QTY: 300)
CLIN 0002: Main Conference Space- 12 January 2025 (QTY: 1)
CLIN 0003: Small Conference Space- 12 January 2025 (QTY: 1)
CLIN 0004: Audio Visual Package- 12 January 2025 (QTY: 1)
Required meal items are provided in the attached Statement of Work. Please include sample menu with quote.
To be quoted as Unit Price and Total Dollar Amount.
NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum.
National Guard Protest Procedures, 7 October 2021
Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency’s Protest Decision Authority, but not both, in accordance with NG protest procedures.
To be timely, the protests must be filed with the periods specified in FAR 33.103. To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:
National Guard Bureau
Office of the Director of Acquisitions/ Head of Contracting Activity
ATTN: NGB-AQ-O
111 S. George Mason Dr.
Arlington, VA 22204
Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil
All other agency-level protests should be sent to the Contracting Officer for resolution at the address in the solicitation. See FAR clause 52.233-2.
NG Public-facing, general Protest information is found at: https://www.nationalguard.mil/Leadership/Joint-Staff/Special-Staff/Director-of-Acquisitions/
Directorate of Acquisitions information for the contracting enterprise is found at
https://gko.portal.ng.mil/ngb/STAFF/D01/D01/OI/Protests%20and%20Complaints/Forms/AllItems.aspx
SAM Requirement: Registration required with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Must comply with clauses pertaining to Covered Equipment as listed in Far 52.204-24 and FAR 52.204-25. Electronic Submission of Payment Requests and Receiving Reports DFAR 252.232-7003, 252.232-7006 apply to this requirement. In order for vendors to be paid, all vendors must now use an E-invoicing system called Wide Area Work Flow (WAWF). To gain access to the WAWF production system, vendors must acquire an account available at https://wawf.eb.mil/. Questions on WAWF may be directed to the WAWF Help Desk (available 24/7) at 866-618-5988.
Commercial Items Terms and Conditions: The selected offeror must comply with the following item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors- Commercial Items; FAR 52.212-3, Offeror Representations and Certifications- Commercial Items; FAR 52.212-4, Contract Terms and Conditions- Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.
The following provisions are incorporated into this solicitation by reference:
52.204-7, System for Award Management
FAR 52.204-13, System for Award Management Maintenance
FAR 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities
FAR 52.204-27, Prohibition on a ByteDance Covered Application
FAR 52.204-29, Federal Acquisition Supply Chain Security Act Orders- Representation and Disclosures
FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders- Prohibition & Alternate I
FAR 52.208-9, Contractor Use of Mandatory Sources of Supply and Services
FAR 52.212-1, Instructions to Offerors – Commercial
FAR 52.212-3, Offeror Representations and Certifications – Commercial Products and Services, Alternate I
FAR 52.219-1, Small Business Program Representations
FAR 52.219-8, Utilization of Small Business Concerns
FAR 52.219-14, Limitations on Subcontracting
FAR 52.222-26, Equal Opportunity
FAR 52.222-50, Combating Trafficking in Persons
FAR 52.203-3,Gratuities
FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards
FAR 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters
FAR 52.212-4, Contract Terms and Conditions - Commercial Items
FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors
FAR 52.233-3, Protest after Award
DFARS 252.213-7000, Notice to Prospective Suppliers on the Use of Past Performance Information Retrieval System - Statistical Reporting in Past Performance Evaluations
DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials
DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights
DFARS 252.204-7003, Control of Government Personnel Work Product
DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls
DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (DEV 2024-O0013 Rev 1)
DFARS 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support
DFARS 252.204-7016, Covered Defense Telecommunications Equipment or Services – Representation DFARS 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation
DFARS 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services
DFARS 252.204-7024, Notice on the Use of the Supplier Performance Risk System
DFARS Provision 252.225-7972, Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems. (DEVIATION 2024-O0014)
DFARS 252.225-7012, Preference for Certain Domestic Commodities
DFARS 252.225-7036, Buy American - Free Trade Agreements - Balance of Payments Program
DFARS 252.225-7048, Export Controlled Items
DFARS 252.225-7055, Representation Regarding Operations with the Maduro Regime
DFARS 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime
DFARS 252.225-7059, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region—Representation
DFARS 252.225-7060, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region
DFARS Provision 252.225-7973, Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems—Representation. (DEVIATION 2024-O0014)
DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports
DFARS 252.232-7010, Levies on Contract Payments
DFARS 252.243-7002, Requests for Equitable Adjustment
DFARS 252.244-7000, Subcontracts for Commercial Items
DFARS 252.247-7023, Transportation of Supplies by Sea
DFARS 252.203-7005, Representation Relating to the Compensation of Former DoD Officials
DFARS 252.225-7035, Buy American Act - North American Free Trade Agreement Implementation Act - Balance of Payments Program Certificate
DFARS 252.247-7022, Representation of Extent of Transportation by Sea
The following clauses are incorporated by full text. The full text is found in the attachment titled: Full-Text Provisions and Clauses:
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items
FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment
DFARS 252.211-7003, Item Unique Identification and Valuation
DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions
Please submit any questions and quotes by email to John Moreland, john.m.moreland.mil@army.mil. All quotes must be submitted via email, no other form will be accepted.
