Ice Machine Service Maintenance

NOTICE TO CONTRACTOR

this is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, in conjunction with FAR Part 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation will not be issued. The solicitation number is HT941025Q2008. It is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-01 effective 09/30/2024. The North American Industry Classification System (NAICS) Code for this acquisition is 811310. The size standard is 12.5 million of dollars. This solicitation is 100% set aside for small businesses.  It is the responsibility of the contractor to be familiar with the applicable clauses and provisions.

This requirement is for non-personal service.

Defense Health Agency (DHA) Western Markets Contracting Division requests responses from qualified sources capable of providing the following:

The Directorate of Public Health, preventive Medicine requires full-service maintenance on the Government owns forty-one (34) ice machines.  The requirement is for the Cleaning, Sanitation, and Repair to thirty-four (34) ice machines located throughout seven (7) Naval Bases around San Diego, CA. These ice machines are mainly used in patient wards, Emergency room, and other outpatient clinics. Preventive maintenances are required twice a year. The maintenance service is necessary to bring the Ice Machines into conformity with the technical specification designated by the Original Equipment Manufacturer (OEM). The requirement is for base plus four option years. See attached Statement of Work for additional information.

Items required:

BASE YEAR (POP: 23 Dec 2024 – 22 Dec 2025)

CLIN 0001: Bi-Annual Cleaning 34 Ice Machine Preventive Maintenance

Quantity: 1                               Unit of Issue:   JOB                            

Price: __________

Period of Performance: 23 Dec 2024 – 22 Dec 2025

CLIN 0002: Service Repair Contract 

Quantity: 1                               Unit of Issue:   JOB                            

Price: __________

Period of Performance: 23 Dec 2024 – 22 Dec 2025

OPTION YEAR ONE (POP: (POP: 23 Dec 2025 – 22 Dec 2026)

CLIN 1001: Bi-Annual Cleaning 34 Ice Machine Preventive Maintenance

Quantity: 1                               Unit of Issue:   JOB                            

Price: __________

Period of Performance: 23 Dec 2025 – 22 Dec 2026

CLIN 1002: Service Repair Contract 

Quantity: 1                               Unit of Issue:   JOB                            

Price: __________

Period of Performance: 23 Dec 2025 – 22 Dec 2026

OPTION YEAR 2 (POP: (POP: 23 Dec 2026 – 22 Dec 2027)

CLIN 2001: Bi-Annual Cleaning 34 Ice Machine Preventive Maintenance

Quantity: 1                               Unit of Issue:   JOB                            

Price: __________

Period of Performance: 23 Dec 2026 – 22 Dec 2027

CLIN 2002: Service Repair Contract 

Quantity: 1                               Unit of Issue:   JOB                            

Price: __________

Period of Performance: 23 Dec 2026 – 22 Dec 2027

OPTION YEAR 3 ((POP: 23 Dec 2027 – 22 Dec 2028)

CLIN 3001: Bi-Annual Cleaning 34 Ice Machine Preventive Maintenance

Quantity: 1                               Unit of Issue:   JOB                            

Price: __________

Period of Performance: 23 Dec 2027 – 22 Dec 2028

CLIN 3002: Service Repair Contract 

Quantity: 1                               Unit of Issue:   JOB                            

Price: __________

Period of Performance: 23 Dec 2027 – 22 Dec 2028

OPTION YEAR 4 (POP: (POP: 23 Dec 2028 – 22 Dec 2029)

CLIN 4001: Bi-Annual Cleaning 34 Ice Machine Preventive Maintenance

Quantity: 1                               Unit of Issue:   JOB                            

Price: __________

Period of Performance: 23 Dec 2027– 22 Dec 2029

CLIN 4002: Service Repair Contract 

Quantity: 1                               Unit of Issue:   JOB                            

Price: __________

Period of Performance: 23 Dec 2027– 22 Dec 2029

DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS)

DBIDS is the current system for access control verification and management for the Department of Defense (DoD).

1. In accordance with CNICMEMO dated May 5, 2017, individuals currently using an NCACS credential for Installation access are required to switch to a DBIDS no later than 14 August 2017. After 14 August 2017, the NCACS credential will no longer be valid for access to Navy Installations.

1. NCACS users may visit the local Navy Installation Visitor Control Center to obtain a DBIDS credential. To ensure uninterrupted Installation access, current NCACS credential holders are encouraged to shift to the DBIDS credential as soon as possible as Navy does not have the ability to extend this deadline. There are no fees incurred by the contractor, vendor, or supplier to obtain a DBIDS credential.

1. Individuals who apply for NCACS credentials during the period of 17 April through 31 May 2017 must also obtain DBIDS credentials. NCACS credentials issued after 17 April 2017 will no longer be accepted without an accompanying DBIDS credential for Navy Installation access.

1. DBIDS guidance for Vendors/Contractors to obtain a pass is accessible through the following website:

https://www.cnic.navy.mil/Operations-and-Management/Base-Support/DBIDS/

RFQ ATTACHMENT

1. Statement of Work (SOW)
2. Past Performance Questionary (PPQ)
3. Combined Synopsis

******* End of Combined Synopsis/Solicitation ********