W912PM24Q0004 - PHILPOTT LAKE – MOWING SERVICES

Combined Synopsis/Solicitation – PHILPOTT LAKE –MOWING SERVICES, HENRY, PATRICK AND FRANKLIN COUNTIES, BASSETT, VA

Solicitation No. W912PM24Q0004. This solicitation is issued as an RFQ.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a separate written solicitation will not be issued. This solicitation is being issued under the authority of FAR Part 13 Simplified Acquisition Procedures. This combined synopsis/solicitation is being issued as a small business set-aside.

This solicitation is a Request for Quote (RFQ). This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2023-06 effective December 4, 2023. The associated North American Industry Classification System (NAICS) code for this procurement is 561730 with a size standard of $9,500,000.00.

The U.S. Army Corps of Engineers, Wilmington District needs mowing services for the Government facilities at the Philpott Lake Project in Henry, Patrick and Franklin counties, near Bassett, Virginia.

The resulting award issued from this request will result in one award. Service Contract Act Wage Determination 2015-4315 Rev. 24 dated 12-26-2023 for Franklin County, NC AND 2015-4319, Rev. 24, dated 12-26-2023 for Henry and Patrick Counties, NC will apply. The Offeror is responsible for referring to the wage determination and applying it as applicable.

Site Visit: A site visit has been scheduled for:

Wednesday, 31 January 2024 at 10:00 AM EDT.

 Location: Philpott Lake Visitor Center

 Address: 1058 Philpott Dam Road, Bassett, VA 24082

Point of Contact for the site visit: Neal Ingram, Email: neal.j.ingram@usace.army.mil,  Cell Phone: (540) 493-1966, Work Phone:  (276) 629-4512 X 8226

During this site visit, offerors will be given the opportunity to see the Philpott Lake Project and drive around its areas using their own vehicles. No questions will be answered during the site visit. Prospective offerors are requested to submit any written questions or inquiries to Troy D. Small and Diana D. Curl via email. Inquiries should specify the section and paragraph of the RFQ for which clarification is desired.

The solicitation can only be changed by formal written amendment issued by the Contracting Officer. The duration of the site visit will be one (1) day only with no make-up dates allowed.

Please RSVP for the site visit to diana.d.curl@usace.army.mil and to troy.d.small@usace.army.mil not later than 29 January 2024, 4:00 P.M. EDT.

The following documents have been provided:

A21 – (A) Combined Synopsis-Solicitation – PHILPOTT LAKE – MOWING SERVICES – W912PM24Q0004 – Final

A21 – (B) Contractor Quote Sheet With Pricing

QUESTIONS ARE DUE NOT LATER THAN 4:00 PM, EDT, 2 February 2024.

QUOTES ARE DUE NOT LATER THAN 2:00 PM, EDT, 15 February 2024.

SUBMIT QUESTIONS & QUOTES ELECTRONICALLY via email to BOTH diana.d.curl@usace.army.mil and troy.d.small@usace.army.mil. It is your responsibility to follow up and ensure quotes have been received by the Contract Specialist prior to the due date and time for quotes.

INSTRUCTIONS

Please read the instructions and all solicitation documents very carefully before submitting your bids.

All Quote Submission Packages must include the following items:

• Contractor Quote Sheet with pricing.

• Technical Proposal per clause 52.212-2 of the solicitation:
• Offerors are required to submit prior experience of recent and relevant contracts/projects at the time of quote. Contracts/Projects can be performed with Federal, State, local or private companies. Government contracts are preferred but not required.

Contracts/Projects that are relevant are defined as those that are similar to the requirements of the Statement of (SOW) for mowing services.  Contracts that are recent are defined as those that have been completed within the last five (5) years.

• A minimum of two (2) contracts/projects shall be provided to include: contract number, title of project, detailed description of work performed, and Point of Contact.

Please do not submit more than five (5) contracts/projects. In order for an offeror to be determined technically acceptable, the offeror must show previous experience with the type of work described in the SOW. Offerors must show previous experience on a minimum of two (2) contracts/projects.

• Offerors shall submit a services management plan that explains in detail how the Contractor is organized to provide the required services listed in the Statement of Work in a timely and cost-effective manner to the USACE.  The plan shall include a listing of equipment that will be used and an overall approach as to how labor hours will be used to perform the services.  The evaluation will consider how clearly the Contractor understands the contract requirements.

The plan shall not exceed 5 pages (page dimension 8 1/2 x 11 inches).

Evaluation of Award:  The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Issuance of award will be made to the lowest price offeror that is technically acceptable.

Price Quote and Technical Proposal:  Each offeror must submit both a Price Quote and a Technical Proposal via email. The technical proposal shall include the documentation in certification and documented past experience as well as a services management plan. See provision 52.212-2 within the solicitation for submittal requirements. No hard copies will be accepted or evaluated. Both the Price Quote and Technical Proposal must be received by the closing date and time set forth within the solicitation. In an effort to reduce paper and cost, all quotes shall be submitted electronically. All submissions shall be in Adobe PDF format and shall be on 8 ½ x 11 size pages in no less than 10 pitch or 10 fonts. The Pricing Quote can be in Microsoft Excel Spreadsheet format provided within the solicitation. Offerors may use compression utility software such as WinZip or PKZip to reduce fie size and facilitate electronic transmission.

Title file(s) in the following format:

W912PM24Q0004_COMPANY NAME_PRICING

W912PM24Q0004_COMPANY NAME_TECHNICAL

In accordance with FAR 52.212-1(k), each prospective awardee shall be registered and be active in the SAM database prior to award. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer (NLT due date/time of solicitation), the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the Internet at https://www.sam.gov or by calling 866-606-8220, Monday – Friday from 8am – 8pm EST.

The Government reserves the right to cancel this solicitation.

This announcement and written Request for Quote constitutes the only “Request for Quote” that will be made for this requirement.