DEFENSE LOGISTICS AGENCY
Aviation
5201 MARTIN ROAD
Redstone Arsenal, Alabama 35898
IN REPLY REFER
DLA AHCA
October 30, 2024
Raytheon Company
350 Lowell Street,
Andover, MA 01810
RE: Letter Request for Proposal SPRRA2-25-R-0005
Ms. Chelsea Cohen,
The Defense Logistics Agency (DLA) wishes to add the NSNs listed in Enclosure 1 to the DLA-Raytheon Depot Level Repairable (DLR) contract SPRBL1-15-D-0017. The NSNs will support the Patriot Missile System. The add-on is authorized pursuant to DLAD 52.216-9006 “Addition/Deletion of Items” as well as the scope statement that was included in solicitation SPRBL1-15-D-0017. This add-on will add a total of six (6) NSNs listed in Enclosure 1, of which will be priced.
DLA Contracting Team Identification:
Johnna Bursk, DLA Aberdeen – Lead Procuring Contracting Officer
E-mail: johnna.bursk@dla.mil; Phone: (443) 861-4908
David Bennett, DLA Aviation - Huntsville Contracting Officer
E-mail: david.b.bennett@dla.com; Phone: (256) 309-7655
Adam Henson, DLA Aviation - Huntsville Contracting Specialist
E-Mail: jeffrey.henson@dla.mil; Phone: (256) 924-7897
Lewis Fournet, DLA Aviation - Huntsville Contract Specialist
E-mail: lewis.fournet@dla.mil; Phone: (256) 230-5758
A. Please adhere to the following timelines:
1. Indicate your intention to provide a responsive add-on proposal to this RFP in writing within five (5) business days. It is requested that a negative response be accompanied by an explanation. Responses shall be provided to the contracting team identified above.
2. Your response is requested as soon as possible. If you choose to submit an add-on proposal, it shall be submitted before 5:00 P.M. Central Standard Time (CST), January 28, 2025.
B. Instructions:
1. The negotiated contract (SPRBL1-15-D-0017) shall govern the Contractor’s and Government’s rights and obligations.
2. Contract clauses are governed by the basic agreement. No alternate or additional clauses shall be submitted with this proposal. Clause suggestions will flow through the Raytheon IDIQ Service Center representative managing this contract to the Primary Procuring Contracting Officer. Raytheon can propose alternate terms and conditions as assumptions to their proposal.
3. This RFP is not an authorization to start work.
4. Please ensure that you read the entire RFP, including all of the enclosures, prior to submitting your proposal. Your proposal shall be in full compliance with the instructions of this RFP.
5. The Proposal must provide a range covering the Min, Max Quantities while also proposing and certifying to the end of contract, September 25, 2025, Best Estimated Quantity (BEQ), which is determined as the highest priced alternative to the Government, per FAR 1.108 and shall be used for Total Proposed Price evaluation.
6. Your proposal shall remain valid for a minimum of one hundred and eighty (180) days from receipt by the government.
7. Raytheon shall only propose sole source items under this contract. Raytheon shall notify the Government immediately it the items or services being solicited are not sole source to Raytheon.
8. If any unit price per part proposed is above the $500,000.00 threshold, Raytheon shall submit a First Article Test (FAT) waiver worksheet and propose FAT until waiver is approved.
C. Proposal Content/Cost/Price Supporting Documentation. At a minimum your proposal shall include the following:
1. The Government contemplates Firm-Fixed-Pricing for these add-on items in accordance with the overarching basic contract, and requests pricing through the end of the contract, September 25, 2025. This is an RFP for NSN support requirements generated by the Army Contracting Center (ACC) for the Lower Tier Project Office (LTPO) used on the Patriot Missile System. The add-on Identification of Requirements (IOR) and Packaging Sheets are provided in Enclosure 1 and 2 respectively.
2. The offeror shall prepare one summary schedule as provided in Enclosure 5, Patriot Missile System Add-On Schedule of Supplies in a Microsoft Excel file (Cost.xls) utilizing the specific headers provided within. The offeror’s summary schedule shall provide the Contract Line-Item Numbers (CLINs), National Stock Numbers (NSNs) to record the total overall price offered and applicable tabs within Enclosure 5. Along with the summary schedule, the offeror shall provide fully supportable cost data which substantiates the offeror’s summary schedule for all CLINs and all ranges. Submission must include working cost model excel formulas. Submission shall be in accordance with FAR 15.408, Table 15-2, Instructions for Submitting Cost/Price Proposals When Certified Cost or Pricing Data are required. Back up documentation shall detail the labor categories to be used, labor hours proposed by category, material and equipment cost, and a total cost breakdown. The offeror shall also provide supporting cost/price documentation for all proposed subcontractors, to include the proposed type of subcontract.
a. To comply with this solicitation, the offeror is required to price the following Ordering Period (OP 12):
OP 12 - Date of Contract Award - September 25, 2025
b. Per FAR 15.408 Table 15-2, cost analyses must be performed by the offeror for subcontracts identified in the Consolidated Bill of Materials as having total proposed pricing that exceeds the regulatory threshold indicated in FAR Part 15.403-4 for the 1 Year BEQ only. Fair and reasonable subcontractor analysis in accordance with FAR 15.404-3(b) Subcontract Pricing Considerations shall be provided for the 1 Year BEQ only.
c. The government did not provide separate Subcontract Line-Item Numbers (SLINs) to accommodate items that may require reusable shipping containers. However, if an item requires a reusable shipping container, a SLIN may be added to allow the offeror to price the item with a shipping container. The offeror shall propose the most expeditious delivery schedule for each item.
d. A sanitized cost break-down (no cost information, no rates/dollars) shall also be provided in a Microsoft Excel File.
e. In support of the proposed Indirect Expense Rates, RTN, IOTs and its subcontractor(s) shall provide documentation of the most recent Indirect Expense Rates, to include, at least one of the following (A, B, or C):
A. Forward Pricing Rate Agreements (FPRAs) with DCAA or DCMA
B. Forward Pricing Rate Recommendations (FPRR) from DCAA or DCMA
C. Forward Pricing Rate Proposal (FPRP), Approved Provisional Rates Proposal or other statement of current rates including two (2) years of Incurred Cost Submissions to DCAA detailing pools and bases (by expense accounts) information which validates the calculations or two (2) years historical actual detailing pools and bases (by expense accounts) information which validates the calculations.
Note: The rates reflected in the FPRA, FPRR, FPRP, Approved Provisional Rates Proposal or other statement of current rates shall directly match the proposed rates as detailed in the proposal. If the rates do not match, the offeror shall provide sufficient detail explaining how the proposed rates are realistic.
f. Identify key business unit personnel related to contracting, technical and pricing questions and known DCMA or DCAA business unit points of contact (POC’s) to expedite the question/review process.
g. In accordance with FAR clause 52.215-22, Limitation on Pass-Through Charges, if Raytheon intends to subcontract more than 70 percent of the total cost of work to be performed under the resulting add-on, Raytheon shall identify in its proposal a description of the value-added provided by Raytheon as related to the work to be performed by the subcontractor(s) as defined by FAR clause 52.215-23.
h. Raytheon shall assert restrictions on technical data or software as required; when Raytheon shall deliver with less than Unlimited Rights IAW DFARS 252.227- 7017, Enclosure 4.
i. Raytheon shall identify and address in its proposal all actual or potential Organizational Conflicts of Interests (OCIs), per FAR 9.5, or state that there are no known potential OCIs. If any actual or potential OCIs are identified, then Raytheon shall submit a mitigation plan.
j. DFARS Clause 252.211-7003, Item Unique Identification and Valuation is applicable in this Letter Request for Proposal and forthcoming contract.
k. In accordance with the Section H, Add/Delete Process of basic contract SPRBL1-15-D-0017, “within 14 days of proposal submission to the Government under the Add/Delete process, Raytheon shall complete an evaluation of the Add-on population Bill of Materials (BOM). Additionally, they shall evaluate the Add-on population BOM against the current contract BOM for the same system if parts for that system are currently on contract. If commonalities occur, Raytheon shall provide a market pricing cost report.”
l. All communications SHALL be submitted in writing ONLY AND directly to the contract specialist email address identified on the first page of this RFP. Raytheon shall not contact any other Government personnel other than the person(s) identified above. Contacting any Government personnel other than the individual(s) identified above could result in an organizational conflict of interest (COI).
m. No assumptions, terms, conditions, caveats, or exceptions submitted within your proposal, in response to this RFP, will be accepted or incorporated into the basic contract. All assumptions shall be addressed and/or resolved through the use of the question-and-answer period.
n. Raytheon shall submit their Small Business Plan with their proposal as a separate document SBxxxx.doc. This enclosure will be used to ensure Raytheon is on track to meet the goals established in the base contract.
o. Progress payment clause 52.232-16 lives on the basic contract SPRBL1-15-D- 0017. If you wish to receive progress payments, you shall note that in your proposal. Progress Payments will be agreed to during negotiations and added to each applicable delivery order.
p. Prohibition on the acquisition of covered defense telecommunications equipment of service clause 252.204-7018 will be added to each applicable delivery order.
q. The Government reserves the right to award the NSNs of this solicitation either on the same contract modification or separate contract modification. If any NSNs trip a Cost and Price Analysis (CAPA) threshold, and delay submission on a proposal, we advise Raytheon to propose those separately. Those proposed separately will be awarded on a separate contract modification.
If you have any questions, feel free to contact Lewis Fournet at lewis.fournet@dla.mil or phone (256) 230-5758.
Sincerely,
David Bennett
Contracting Officer
E-mail: david.b.bennett@dla.mil
Phone: (256) 309-7655
Enclosures listed below:
Enclosure 1: Identification of Requirements
Enclosure 2: Packaging Sheets and Chart
Enclosure 3: Required Reps and Certs (FAR 52.204-8)
Enclosure 4: Data Rights Assertions DFARS 252.227-7017
Enclosure 5: Patriot Missile System Add-On Schedule of Supplies
