J059--Black Hills Generator Repair Sources Sought

The Black Hills VA Healthcare System requires generator repair services in accordance with the draft Statement of Work (SOW) below. This is a sources sought/proof of capability solicitation looking for vendors to perform the services per the SOW for market research purposes. No awards of a contract will be made from this announcement. If you are a vendor that can complete the work described in the SOW with competitive pricing, please send your contact and organization information with a description of proof of capability to: Jeffrey.Brown8@va.gov on or before December 17th, 2024. Only emailed responses will be considered. Additionally, please provide answers as appropriate to the following questions in the table below with your response to this sources sought. Failure to respond to the following questions may affect the acquisition strategy. 1. Identify your organization's socio-economic category. 2. State whether any of the requested services may be ordered against a government contract awarded to your organization (e.g. Federal Supply Schedule (FSS), General Services Administration (GSA), etc.). 3. State if subcontracting is contemplated for this requirement and what percentage of the work will be subcontracted and for what tasks.   *If applicable, VAAR 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses or Service Disabled Veteran Owned Small-Businesses.* *If applicable, FAR 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses.* Statement of Work Generator Head Gasket Repair Black Hills VA Health Care System, Fort Meade, South Dakota General Intention: Contractor shall provide all supervision, tools, labor, materials, equipment, transportation, and incidentals necessary for the following services: A repaired part is one which has been restored to a Ready for Issue (RFI) condition (by replacing or repairing those components found to be defective, broken, damaged or inoperative during the initial evaluation and troubleshooting phase) and tested in accordance with the manufacturer s specifications for the onsite repair of the cylinder 1 head gasket on our main generator for the Fort Meade Campus. Background: The generator is a Marathon 2000KW / 12470VGenerator. The Model number is: 1020FDH1242 and the Serial Number is: WA-6003864-0717. The Engine Model number is: CD2000SX6T2 and the Serial Number: 179811-1-1-1108. The Engine has an external leak that needs to be repaired, see pictures for location and access. Past performance requirement: The contractor must have at least three (3) years of experience and possess an ASE Diesel mechanic certification or equivalent certification. General Requirements: Contractor shall provide all supervision, labor, materials, equipment, and incidentals necessary to accomplish work elements and requirements outlined in this Statement of Work (SOW). Tobacco use of any kind is not permitted on the campus grounds of VA Black Hills Health Care System (BHHCS) by Veterans, family and visitors, volunteers, contractors, and sub-contractors. Where equipment, temporary installations, ingress/egress restrictions or any other consideration is necessary, signage in such areas shall be provided by Contractor. The Contractor shall confine all staging activities within the anticipated construction area. Contractor shall coordinate proposed staging areas with the COR for approval. The Contractor shall field verify all existing conditions, dimensions, and quantities prior to any work activities. Time and date to be coordinated with COR. Change Orders: Any work that is not addressed by the contract and is considered a change order shall be immediately brought to the attention of the Contracting Officer. No out-of-scope or additional work shall be executed prior to negotiation with the Black Hills VA Medical Center and approval by the Contracting Officer. Contractor shall remove all rubbish from Ft Meade property and dispose off site. Contractor shall record all quantities of materials removed from the Ft Meade property and turn into the COR. Contractor to perform all work during normal work hours, Monday through Friday 7:00 a.m. to 4:30 p.m. Contractor shall read, sign, and date the TMS Training 20939, for each employee on site, and send to the COR prior to the start of work. Work Elements: Which shall include and are not limited: A repaired part is one which has been restored to a Ready for Issue (RFI) condition (by replacing or repairing those components found to be defective, broken, damaged or inoperative during the initial evaluation and troubleshooting phase) and tested in accordance with the manufacturer s specifications. Head Gasket Repair: Before work can begin: Contractor shall submit all certifications with initial bid for review. Contractor shall submit all materials to be used in this process to the COR for approval. Contractor shall provide a schedule for the work and plan the outage with the COR. Contractor shall provide all supervision, tools, labor, materials, equipment, transportation, and incidentals necessary for the Head Gasket Repair. The repair must follow and adhere to all manufacturer specifications. Such as, gasket and torque specifications. Cylinder head number 1 has an external oil leak with no known internal combustion or coolant loss or leakage. During inclement weather the equipment and work must be shielded from the weather elements, to prevent further repairs. Post Head Gasket Repair must provide passing oil and coolant sampling test report prior to project closeout. References: References for policies to adhere to during duration of project, available at http://www.cfm.va.gov/til/spec.asp. VA Specifications NFPA and Life Safety Code OSHA Standards Proposed Schedule (Calendar Days): Notice to Proceed D-Day Period of Performance D + 31 Calander Days Post Award Requirements: Project kick-off meeting: The Contractor shall plan for an on-site project kick-off meeting with VA staff to walk the site and review the schedule. National Archives and Records Administration (NARA) - Records Management Obligations Requirements In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4). The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.