N44255-25-R-1501 INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT FOR ARCHITECT-ENGINEER SERVICES FOR MARINE WATERFRONT ARCHITECT-ENGINEERING (WF A-E) SERVICES AT VARIOUS LOCATIONS WITHIN NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND (NAVFAC) NORTHWEST AOR

N44255-25-R-1501 INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT FOR ARCHITECT-ENGINEER SERVICES FOR MARINE WATERFRONT ARCHITECT-ENGINEERING (WF A-E) SERVICES AT VARIOUS LOCATIONS WITHIN NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND (NAVFAC) NORTHWEST AREA OF RESPONSIBILITY (AOR), PRIMARILY WASHINGTON STATE

Description:      PRE-SYNOPSIS NOTICE OF UPCOMING A-E OPPORTUNITY

The A-E synopsis (public announcement) in accordance with FAR 36.601-1 is anticipated to be issued by 11 December 2024.

This procurement will result in one Indefinite Delivery/Indefinite Quantity (IDIQ) contract for multi-discipline Architect-Engineer (A-E) services primarily for marine - waterfront projects at locations in the NAVFAC Northwest AOR including the states of Washington, Oregon, Idaho, Montana, Alaska, North Dakota, South Dakota, Nebraska, Minnesota, Iowa, and Wyoming.  These services will be procured in accordance with 40 USC Chapter 11, Selection of Architects and Engineers, as implemented by FAR Subpart 36.6. The IDIQ period of performance will be for a base period of (2) two years and one three (3) year option period for maximum duration of 60 months.  The total fee for the contract term shall not exceed $249M. The guaranteed minimum for the contract term (including option years) is $5,000. Firm-fixed price task orders will be negotiated for this contract. There will be no dollar limit per task order and no dollar limit per year.

This proposed contract is being solicited on a Full and Open basis. The North American Industrial Classification System (NAICS) Code is 541330 – Engineering Services and the annual small business size standard is $22.5M.

The Government seeks the most highly qualified firm to perform the required services, based on the demonstrated competence and qualifications for the type of professional services required and at fair and reasonable prices, in accordance with the selection criteria.

The market research study (Sources Sought Number: N44255-24-R-1500) conducted by NAVFAC Northwest included an assessment of relevant qualifications and capabilities of potentially qualified firms. As a result of the market research analysis, a determination was made to solicit this procurement on an unrestricted basis inviting full and open competition. The NAVFAC Northwest Deputy for Small Business concurs with this decision.

The A-E firm is expected to provide an interdisciplinary team to furnish engineering and design services for marine waterfront projects at various locations predominantly serviced by the NAVFAC Northwest office. The design and engineering services will require expertise in architectural, mechanical, electrical, civil, structural, geotechnical, corrosion control, coastal, naval architect, fire protection, survey, cost and environmental disciplines as it pertains to Department of Defense waterfront/marine facilities and systems. Services may include new designs, evaluations, inspections and/or studies for maintenance, construction, equipment installation, new construction repair and replacement of piers, wharves, quay walls, dry docks, fendering systems, floating metal or concrete structures, wave attenuation devices, dredging, etc., including utilities. The work may also include field investigations, technical feasibility assessments, design analysis, structural/seismic evaluation, underwater inspection, geotechnical evaluation, cathodic protection, surveying, cost estimating, technical review of contract documents prepared by government employees, and construction support consultation. At the Government’s discretion up to 20% of the contract value may be awarded for non-waterfront specific designs or studies including but not limited to new construction or renovation of warehouses, hangars, administration facilities, barracks, industrial facilities, and/or utilities.

The awarded contract will be subject to specific provisions addressing the avoidance of organizational conflicts of interest. The prime firm for this contract will be required to perform throughout the contract term.

Interviews may be scheduled with firms slated as the most highly qualified. Firms slated for interviews may be asked to clarify information contained in the SF330 submittal. Elaborate presentations are not desired.

SELECTION CRITERIA

Firms responding to this synopsis will be evaluated to determine the most highly qualified firms to perform the required services in accordance with the published selection criteria.  Failure to comply with instructions or provide complete information may affect the firm’s evaluation or disqualify the firm from further consideration. Criteria 1 and 2 are most important and equally weighted. Criteria 3 through 8 are in descending order of importance. Specific selection criteria include:

1 - Specialized Experience and Sustainable Design

2 - Professional Qualifications

3 - Past Performance

4 - Quality Control

5 - Program Management and Capacity

6 - Location

7 - Commitment to Small Business

8 - Volume of Work

Criterion 1 —Specialized Experience and Sustainable Design (SF330, Part I, Section F):

Firms will be evaluated on specialized experience in performance of services like those anticipated under this contract through evaluation of experience in:

1. Design of waterfront structures and facilities (e.g. piers, wharves, dry docks).
2. Design of waterfront utilities (e.g. electrical, compressed air, oily waste)
3. Experience using Department of Defense Waterfront Unified Facilities Criteria
4. Experience applying sustainability concepts through an integrated, cost-effective design approach and designing in accordance with recognized sustainability rating systems such as Green Globe, LEED, etc.

Firms may be considered more favorably by demonstrating the following:

1.   Projects where Offeror was the Prime Architect-Engineer and design fees were above $4,000,000.

Submission requirements: Provide a maximum of five (5) projects with the design complete within the past ten (10) years immediately preceding the date of issuance of this notice that best demonstrate specialized experience of the proposed team in the areas outlined above. Sufficient information to determine the date of completion of the project must be included in the project description or the project will not be considered.

If more than the maximum number of projects are submitted, the Government will only evaluate projects up to the maximum number authorized in the order submitted.

All projects provided in the SF330 must be completed by the actual office/branch/regional office/individual team member proposed to manage and perform work under this contract. Projects not meeting this requirement will be excluded from consideration in the evaluation.

To enable verification, firms should include:

1. The Unique Entity Identifier (UEI) number along with each firm’s name in the SF330 Part 1, Section F, block 25, “Firm Name”;
2. Include a contract number or project identification number in block 21;
3. Include an e-mail address and phone number for the point of contact in block 23(c);
4. In block 24, include in the project description, the contract period of performance, award contract value, current contract value, and a summary of the work performed that demonstrates relevance to specialized experience as outlined above;
5. For projects performed as a subcontractor or a joint venture involving different partners, specifically indicate the value of the work performed as a subcontractor or by those firms proposed for this contract, and identify the specific roles and responsibilities performed as a subcontractor or by those firms on the project rather than the work performed on the project as a whole.  If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration.

NOTE: If the firm is a joint venture, projects performed by the joint venture should be submitted; however, if there are no projects performed by the joint venture, projects shall be submitted for each joint venture partner. Firms failing to provide projects from all joint venture partners will be considered to have not met the requirements of the criterion.

Projects shall be submitted on the SF-330 at Part I, Section F and shall be completed projects. Projects not complete will be excluded from evaluation consideration. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not submit an IDIQ contract as an example project. Instead, list relevant task orders or stand-alone contract awards as individual projects that fit within the definition above. The Government will not evaluate information provided for an IDIQ contract. Examples of project work submitted that do not conform to this requirement will not be evaluated.

All information for Criterion 1 should be submitted in the SF330, Part I, Section F of the form. The Government WILL NOT consider information submitted in addition to Part 1, Section F in evaluation of Criterion 1.

Criterion 2 – Professional Qualifications and Technical Competence

(SF330, Part I, Sections E & G):

Firms will be evaluated on professional qualifications, competence, and experience of the proposed key personnel in providing services to accomplish the tasks required under this contract, including participation in example projects in the SF330, Part 1, Section G.

Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. All key personnel must be a licensed professional in their discipline and have at least five (5) years of demonstrated experience on waterfront projects.

Specific disciplines that shall be included in key personnel are:

• Project Manager
• Design Quality Control Manager
• Senior Structural Engineer
• Senior Civil Engineer
• Senior Geotechnical Engineer

Submission Requirements (SF330, Part I, Section E):

Provide resumes for all proposed key personnel that illustrate experience in the work proposed under this contract. Resumes are limited to 2 pages and should indicate: professional registration, certification, licensure and/or accreditation in appropriate disciplines; cite recent (within the past ten (10) years) project-specific experience in work relevant to the services required under this contract; and indicate proposed role in this contract. Indicate participation of key personnel in example projects in the SF330, Part 1, Section G.

Criterion 3 – Past Performance (SF330, Part I, Section H):

Firms will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided in Past Performance Questionnaires (PPQs) or CPARS/ACASS for Criterion 1 projects and may include customer inquiries, Government databases, and other information available to the Government including contracts with points of contact in other criteria. NOTE: Past performance information for projects listed under Criterion 1 may be given greater weight.

Submission Requirements: SUBMIT A COMPLETED CPARS/ACASS EVALUATION FOR EACH PROJECT UNDER CRITERION 1. IF A COMPLETED CPARS/ACASS EVALUATION IS NOT AVAILABLE, the Past Performance Questionnaire (PPQ), Attachment (A), included in this notice, is provided for the firm or its team members to submit to the client for each project included under Criterion 1, Specialized Experience. DO NOT SUBMIT A PPQ WHEN A COMPLETED CPARS/ACASS IS AVAILABLE.

IF A CPARS/ACASS EVALUATION IS NOT AVAILABLE, completed PPQs should be submitted with your SF330. If the firm is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, firms should complete and submit with their responses the first page of the PPQ, Attachment (A), which provides contract and client information for the respective project(s). Firms may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) if it is on the same or similar form as posted with this Synopsis. Firms should follow up with clients/references to ensure timely submittal of questionnaires.

If requested by the client, questionnaires may be submitted directly to the Government's point of contact via email to:

Natalie Johnson:           natalie.a.johnson48.civ@us.navy.mil     with a copy to

Nancy Coffee:              nancy.m.coffee.civ@us.navy.mil 

Firms shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Firms shall provide any information on problems encountered and the corrective actions taken on projects submitted under Criterion 1 Specialized Experience and Sustainable Design. Firms shall also address any adverse past performance issues.  Information discussing corrective actions or adverse past performance information shall not exceed two double-sided pages (or four single-sided pages) in total.

Awards, letters of commendation, certificates of appreciation, etc. shall not be submitted and will not be considered in the evaluation.

Criterion 4 – Quality Control Program (SF330, Part I, Section H):

Firms will be evaluated on the strength of the quality control program proposed by the firm to ensure quality products and services under this contract and means of ensuring quality services from their consultants/subcontractors.

Submission Requirements: Describe the quality control program that will be utilized for all deliverables of this contract and the management approach for quality control processes and procedures. The description shall:

1. Explain the quality control program including an example of how the plan has worked for one of the projects submitted as part of SF330, Section F or how the plan will work if it has not been used previously.
2. Provide a quality control process chart showing the inter-relationship of the management and team components.
3. Describe specific quality control processes and procedures proposed for this contract including technical accuracy of and assurance of overall coordination of plans and specifications, field verification of record drawings and existing conditions prior to design, and engineering and design services.
4. Identify the quality control manager and any other key personnel responsible for the quality control program and a description of their roles and responsibilities.
5. Describe how the firm’s quality control program extends to management of subcontractors.

Criterion 5—Program Management and Capacity (SF330, Part I, Section H):

Firms will be evaluated on the firm’s ability to plan for and manage work under the contract and demonstrated capacity to accomplish the work in the required time.

Submission Requirements: 

1. Provide an organizational chart for the team and discuss the management plan for this contract and personnel roles in the organization.
2. Describe the ability of the firm to manage, coordinate and work effectively with team members, both internal staff and consultants. Discuss the history of working relationships with team members, including joint venture partners where applicable.
3. Describe the firm’s present workload and the availability of the project team (including consultants) for the specified contract performance period. Describe the workload/availability of the key personnel during the anticipated contract performance period and the ability of the firm to provide qualified backup staffing for key personnel to ensure continuity of services.  General statements of availability/capacity may be considered less favorably. 

Criterion 6— Location (SF330, Part I, Section H):

Provide the location of the office(s) that will be performing the work, including main offices, branch offices, and offices of team members and the locations of their office(s) that will be performing the work under this contract with demonstrated knowledge of the primary geographic areas in which projects could be located.  Provide a narrative describing the team’s knowledge of the primary geographic areas in which projects may be located and the ability of the Prime A-E to respond to urgent site visits within 24 hours of notification.  The individual(s) responding must possess authority to negotiate and bind the Prime contractor. Evaluation of firms will include consideration of the team’s knowledge of the primary geographic area of the anticipated projects, primarily the NAVFAC Northwest AOR.

Criterion 7—Commitment to Small Business (SF330, Part I, Section H):

Firms will be evaluated in terms of the extent to which they have identified and committed to Small Business (SB), Small Disadvantaged Business (SDB), Women-Owned Small Business (WOSB), Historically Underutilized Business Zone Small Business (HUBZone SB), Veteran-Owned Small Business (VOSB), Service Disabled Veteran Owned Small Business (SDVOSB), and if applicable, Historically Black Colleges or Universities and Minority Institutions (HBCU/MI) in performance of this contract, whether as a joint venture, teaming arrangement, or subcontractor. The Government will evaluate proposals based on: (A) Past performance in utilization of small business concerns, and (B) Participation of small business concerns for this requirement. In support of (A), all firms shall provide historical data on utilization of SB, SDB, WOSB, HUBZone SB, VOSB, SDVOSB and HBCU/MI. Large Businesses shall submit three “final” or “most recent” Individual Subcontracting Reports (ISRs) for similar contracts of relative size which show compliance with utilizing the various types of small business firms noted above. If ISRs are not FINAL or MOST RECENT they will not be considered. If subcontracting goals were not met, provide an explanation. If Individual Subcontracting Reports were not applicable to the similar contracts noted, large businesses shall submit other documentation which shows their utilization of the various types of small business firms for the contracts. Small Businesses shall also submit documentation which shows their utilization of the various types of small business firms for similar contracts of relative size. In support of (B), large businesses shall submit a draft Small Business Subcontracting Plan, in which they will be evaluated on the extent to which they identify and commit to the published Small Business

Subcontracting Program. The Secretary of the Navy has assigned the Naval Facilities Engineering Command goals for FY2024 in terms of percentages of total planned subcontracting dollars for utilization of small businesses. Demonstrate the plan to meet these goals:

PROGRAM

FY24 Subcontracting Targets

Small Business (SB)

40%

HUBZone Small Business (HUBZone SB)

3%

Small Disadvantaged Business (SDB)

5%

Service-Disabled Veteran-Owned Small Business (SDVOSB)

5%

Woman Owned Small Business (WOSB)

5%

Veteran-Owned Small Business (VOSB)

5%

If a large business firm is selected for award, a Small Business Subcontracting Plan, in accordance with FAR 19.7 and DFAR 219.7, will be required and incorporated into the contract award. A draft Small Business Subcontracting Plan is not required from small businesses; however, small businesses shall submit similar information on the extent to which they identify and commit to subcontracting to large business (LB), SB, SDB, WOSB, HUBZone SB, VOSB, SDVOSB, and HBCU/MI if applicable in the performance of this contract.

The Small Business size standard classification is NAICS 541330, Engineering Services, size standard $22.5M.

The attached Small Business Subcontracting Plan template (Attachment (B)) shall be used by large businesses to complete the draft subcontracting plan. Firms shall submit their “draft” Small Business Subcontracting Plans utilizing this template, and ONLY this template.

Criterion 8 – Volume of Work (SF330, Part 1, Section H)

Firms will be evaluated in accordance with DOD Federal Acquisition Regulation Supplement (DFARS) Procedures, Guidance and Information (PGI) 236.602-1, from data extracted from the Federal Procurement Data System (FPDS). Firms will be evaluated in terms of work previously awarded to the firm by DOD within the past twelve months with the objective of effecting an equitable distribution of contracts among qualified A&E firms including small, disadvantaged business firms, and firms that have not had prior DOD A&E contracts.

Submission Requirements: Firms do not submit data for this factor.

SF330 Submission Requirements:

Architect-Engineer firms desiring to be considered for this contract must submit a completed SF-330 package. The SF-330 shall be typed, one-sided, at least 11-point Times New Roman or larger. Part I shall not exceed 75 single-sided 8.5 by 11 inch pages (the page limit does not include ISRs, certificates, PPQs, licenses, or the draft subcontracting plan, as required by the Small Business Subcontracting criterion, nor does the page limit include cover sheets, dividers, or other requested documentation (e.g., joint venture agreement, proof of AE firm registration) provided that these do not contain any substantive information submitted in response to the synopsis or intended to demonstrate the qualifications of the firm). Part I pages shall be numbered sequentially. The organizational chart may be one page single sided 11 by 17 foldout, using 11-point font or larger (font limitations do not apply to graphics, captions or tables). Please include your Unique Entity Identifier, CAGE and TIN numbers in Block 30 of the SF-330.

In accordance with the FAR 36.601-4(b), contracts for architect-engineer services may only be awarded to firms permitted by law to practice the professions of architecture or engineering. Firms must submit proof that they are permitted by law as required by FAR 36.601-4(b). If a firm is in a jurisdiction that requires AE firm registration, the firm must provide proof of registration. If a firm is in a jurisdiction that does not require AE firm registration, the firm must provide proof eligibility to practice (e.g., a summary explaining eligibility under the laws of that jurisdiction. Failure to submit the required proof could result in a firm’s elimination from consideration.

Firms who are offering as a joint venture shall include with their SF330 submission a copy of the joint venture agreement. Failure to include the joint venture agreement may result in the firm’s elimination from further evaluation.

Interested parties must be registered in System of Award Management (SAM) at time of offer submission and must remain valid through award.  If SAM registration lapses during the solicitation and evaluation period, the offer will no longer be eligible for award.  For instructions on registering in SAM, the SAM website at https://www.SAM.GOV.  *Offer submission is defined as the Selected Firm’s submission of rates.  If SAM registration is not complete by the time the Government requests submission rates, the Government may proceed to the next slated firm to negotiate and award a contract.

VETS 4212 Federal Contract Reporting. The selected firm must be current with DOL VETS 4212 reporting requirements if current awards are $150,000 and above.  For VETS 4212 requirements see https://www.dol.gov/agencies/vets/programs/vets4212.

The Selected Firm must be determined to be responsible in accordance with FAR Part 9.104-1 and may be requested to provide additional documentation in support of an affirmative determination of responsibility.

Architect-engineer firms that meet the requirements described in this announcement are invited to submit an electronic SF-330 to Naval Facilities Engineering Command NW.  THIS IS NOT A REQUEST FOR PROPOSAL.

If an SF 254/SF 255 is submitted for this solicitation, it will not be reviewed or considered. As required above, provide verifiable evidence that your firm is permitted by law to practice the professions of architecture or engineering (e.g., state registration number).

Hand-carried or mailed SF-330s will not be accepted. 

Electronic submissions can be no larger than 1.9 GB per file. Offerors shall ensure that the Government has received the electronic proposal prior to the date and time specified. PIEE Solicitation Vendor Access Instructions are provided via Enclosure 1. Emailed submissions will not be accepted.

Submission of SF330s will be via Solicitation Module available within Procurement Integrated Enterprise Environment (PIEE) at https://wawf.eb.mil/piee-landing/. Instructions for obtaining access to and using the Solicitation Module will be provided in the A-E Synopsis.

Inquiries concerning this procurement should include solicitation number and title and be forwarded via email:

Natalie Johnson:           natalie.a.johnson48.civ@us.navy.mil     with a copy to

Nancy Coffee:              nancy.m.coffee.civ@us.navy.mil 

THIS IS NOT A REQUEST FOR PROPOSAL.