Husky Mounted Detection System (HMDS) Sustainment for Program Executive Office for Intelligence, Electronic Warfare & Sensors (PEO IEW&S), Product Manager Ground Sensors (PM GS)

Title: Husky Mounted Detection System (HMDS) Sustainment

THIS IS A SOURCES SOUGHT NOTICE (SSN) ONLY. THIS IS NOT A REQUEST FOR PROPOSAL. THERE WILL NOT BE A SOLICITATION. PWS ATTACHMENTS OR DRAWINGS ARE NOT AVAILABLE AT THIS TIME.

PEO IEWS/PM GS requests responses from qualified businesses interested in performing work under a proposed contract for HMDS 6B technical, integrated product support, sustainment, product & quality assurance, program management services,  and incidental hardware procurement requirements. Work is to be performed at contractor facilities and/or Government facilities (Fort Belvoir, VA, Fort Walker, VA).

PEO IEWS/PM GS intends to determine the extent of capable firms that are currently engaged in or can demonstrate prior or current work experience in radar or similar systems to those described hereunder.

The SSN responses will be used for planning purposes for an upcoming procurement and does not commit the government to a contract for any services or materials. This Agency will not accept unsolicited proposals and will not pay for any information or administrative costs incurred in response to this SSN. At this time, proprietary information is not being requested, and respondents shall refrain from providing proprietary information. Please be advised that all responses and submissions become Government property and will not be returned. Not responding to this SSN does not preclude participation in any future RFP, if any is issued. Responses will be used by the Government to make appropriate acquisition decisions. Therefore, the determination of a set-aside to be issued, will depend upon the responders capabilities as evaluated by the Government.

In accordance with FAR 15.201(e), responses to this SSN are not offers and cannot be accepted by the U.S Government to form a binding contract. It is the responsibility of the interested parties to monitor this site for additional information pertaining to this SSN.

II. PURPOSE:

This SSN will gather information to inform the Army Contracting Command-Aberdeen Proving Ground (ACC-APG), Belvoir Division and PEO IEWS/PM GS on their strategy for a future potential contract action to procure HMDS 6B services and incidental hardware. Support will include, but not be limited to, technical; integrated product support; sustainment; product & quality assurance; program management; and incidental non-proprietary hardware procurement. Support will also include proprietary Original Equipment Manufacturer (OEM) specific services and hardware necessary to satisfy requirements for continued HMDS 6B sustainment and life-cycle management through FY47. This SSN will determine whether there is sufficient interest from qualified small businesses to warrant a total small business set-aside for this acquisition and to gain feedback from industry pertaining to the attached draft Performance Work Statement (PWS) and feedback on the incorporation of Cost and Software Data Reporting System (CSDR).

III. BACKGROUND:

HMDS is a Counter-Improvised Explosive Device (C-IED) end-item used for detection and marking of buried explosive hazards and their initiation systems. The HMDS 6B is installed on Husky (M1231) vehicles and enhances the current M1231 vehicle capability by providing an advanced, high-performance Ground Penetrating Radar (GPR) sensor that detects surface and buried C-IED threats with high or low metal content. The HMDS also has a Wire Detection (WD) sensor that detects IED wires and has a marking system to indicate suspected C-IED threats. The GPR panel array and WD sensors are mounted on a bracket that allows the array to move up and down automatically with the contour of the ground during detection/scanning operation. The Husky (M1231) vehicle platform is not within the scope of this effort.

Chemring Sensors & Electronic Systems, Inc (CSES), the Original Equipment Manufacturer (OEM) and prime contractor, retains the technical data rights for three (3) of 11 HMDS Line Replaceable Units (LRUs). The three (3) proprietary LRUs are: Ground Penetrating Radar Sensor (P/N 011621-AY-1), Wire Detection Multiplexer (P/N 016637-AY) & Wire Detection Sensor (P/N 10090991), and Position Synthesis Module (P/N 010960). Also, the Vehicle Motion Sensor (P/N 012239-AY) is a source controlled proprietary LRU manufactured under exclusive arrangement with CSES suppliers.

The Husky Mounted Detection System (HMDS) 6B program is currently in the Operations and Support acquisition phase. The contractor shall provide the necessary HMDS 6B life-cycle management support for 168 systems with CECOM ILSC and PEO IEWS/PM GS to provide organic maintenance.

IV. PROCUREMENT HISTORY:

Task Order/Contract Number: W909MY-23-F-0019/W909MY-18-D-0014

Contractor: Chemring Sensors & Electronic Systems, Inc

Award Date: 14 February 2023

Expiration Date: 13 February 2025

Competitive Status: Sole Source

Task Order/Contract Number: W909MY-22-F-0079/W909MY-18-D-0014

Contractor: Chemring Sensors & Electronic Systems, Inc

Award Date: 30 September 2022

Expiration Date: 31 December 2024

Competitive Status: Sole Source

Contract Number: W909MY-18-D-0014

Contractor: Chemring Sensors & Electronic Systems, Inc

Award Date: 15 August 2018

Expiration Date: 15 February 2023

Competitive Status: Sole Source

V. SCOPE:

The Contractor shall provide HMDS services and incidental hardware procurement for equipment in both the contiguous United States and outside the contiguous United States. Specific areas of interest include but are not limited to:

• Technical:
  • Software sustainment, software security & vulnerability validation
  • Cybersecurity
  • Program Protection Implementation Plan (PPIP)
• Integrated Product Support:
  • Warehousing
  • Parts/kit management
  • Packaging, Handling, Storage, & Transportation (PHST) & IUID marking
  • Supply chain management
  • Proprietary/non-proprietary systems, spares, and repair parts procurement

• Sustainment:
  • Diminishing Manufacturing Sources and Material Shortages (DMSMS), obsolescence
  • Government-Industry Data Exchange Program (GIDEP), supply chain risk
  • Depot level maintenance to include planning, analysis, materiel maintenance for repair, overhaul, or complete weapon systems, end items, parts, assemblies, & subassemblies rebuild; parts manufacture; technical assistance; & testing
• Product & Quality Assurance (QA):
  • Product testing & acceptance procedures/reporting to include Corrective Action Implementation Plan (CAIP)/Failure Review and Corrective Action System (FRACAS) and Reliability Availability and Maintainability (RAM)
• Program Management:
  • GFE to include test equipment maintenance at contractor facility
  • IPRs
  • Risk Register

The contractor shall provide feedback to the attached draft PWS.

VI. REQUESTED INFORMATION:

The response shall consist of four (4) documents: Cover Letter, Question and Answer, Technical Narrative and CSDR. Document formats are outlined below. 

RESPONSES MUST ADDRESS ALL OF THE FOLLOWING IN THEIR SUBMITTAL. IF A CHARACTERISTIC OR CAPABILITY IS NOT ADDRESSED THE GOVERNMENT WILL ASSUME THE RESPONDENT DOES NOT OR CANNOT MEET THE REQUIREMENT INCLUDED IN THE SSN.

A. COVER LETTER INSTRUCTIONS (maximum 2 pages)

The response shall include a Cover Letter. The Cover Letter shall briefly state the offeror’s interest in the Husky Mounted Detection Systems (HMDS) Sustainment for PEO IEWS/PM GS. The cover letter shall also include the following information:

Subject: HMDS Sustainment for PEO IEWS/PM GS

1. Company Name
2. Company Mailing address
3. Website address
4. Date of incorporation
5. CAGE Code
6. DUNS Number
7. NAICS Code (to include business size and applicable set-aside types)
8. Number of years in business
9. Number of employees
10. Single Point of Contact
11. Phone Number
12. Email address
13. Indicate if your company is currently prohibited from doing business with
          the Federal Government. YES or NO (If YES, explain).
14. Capability summary

B. QUESTION AND ANSWER (maximum 3 pages)

1. What is your company's business size standard based on the primary North American Industrial Classification System (NAICS) code of 541715 – Research and Development in the Physical, Engineering, and Life Sciences (except Nanotechnology and Biotechnology). Please include your CAGE Code at the stop of the Q&A document.  For more information, refer to http://www.sba.gov/content/tablesmall-business-size-standards:

• Large Business Concern
• Small Business (SB) Concern
• 8(a)
• Small Disadvantaged Business (SDB)
• Woman-Owned Small Business
• Historically Underutilized Business Zone (HUB Zone)
• Veteran-Owned Small Business
• Service-Disabled Veteran-Owned Small Business
• Minority Owned Small Business

2. Does the Offeror intend to be the prime contractor or a subcontractor?

3. The following questions (a through e), apply only to PRIME SMALL BUSINESS respondents only. If you responded to question 1 with other than large business as a prime, question 3a-e is required.

1. Does your company possess the capabilities to provide the entire range of these requirements? If not, please list which requirements your company can provide, requirements that will be supported by a teaming plan or requirements unable to be supported in their entirety.

1. b. Does your company anticipate remaining a small business, under primary stated NAICS code 541715 until FY28?

1. How does your company anticipate meeting the limitations on subcontracting Clause 52.219-14? 52.219-14, Class Deviation 2020-O0008 (MARCH 2020) states, “(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract. Other direct costs are excluded to the extent they are not the principal purpose of the contract and cannot be obtained from small business concerns;”  

1. Can your company go without a payment for 90 days?

1. Provide details regarding proposed joint ventures, teaming arrangements, strategic alliances, or other business arrangements to satisfy the HMDS, PEO IEWS/PM GS requirement. Offerors are encouraged to identify teams, indicating each team member's size based upon the NAICS code 541715.

4. Has your Company performed this type of effort or similar (to include size and complexity) in the past five (5) years? If YES, provide Contract Number, aggregate dollar value of entire contract, aggregate dollar value of task order and a brief description of your direct support of the effort. Provide the requested information for up to five (5) projects, of which the respondent has performed within the past five (5) years.

C. Technical Narrative Instructions (maximum 16 pages)  

The technical narrative shall present evidence that the Respondent can perform the scope of work as stated in Section V. SCOPE and in the attached draft HMDS PWS. Relevant experience includes the identification, analysis, assessment, and resolution of deficiencies throughout the acquisition life cycle.

Specific areas of interest include:

1. If your company able to provide employees who are US citizens and capable of obtaining at least a SECRET clearance?

1. Does your company have or is it capable of obtaining a SECRET facility clearance?

1. Present a brief outline/sound understanding of the overall technical, integrated product support, sustainment, product & quality assurance, and program management objectives as demonstrated by a feasible, executable, and comprehensive approach to satisfying the draft PWS requirements.

1. Describe your company’s prior or current relevant work experience in weapon system software sustainment, software security & vulnerability validation, and cybersecurity requirements to manage and support a system throughout the acquisition life cycle.

1. Describe your company’s prior or current relevant work experience in program protection management to include acquisition, management, maintenance, and implementation.

1. Describe your company’s prior or current relevant work experience in integrated product support, depot level maintenance processes, end-to-end distribution to meet HMDS material demand, and performance/quality metrics process for radar or similar systems.

1. Demonstrate your company’s prior or current relevant work experience in strategic supply chain management, subcontractor/supplier relationships or plans that address, mitigate, and resolve supply chain risk/issues within the industrial base.

1. Describe your company’s prior or current work experience for Diminishing Manufacturing Sources and Material Suppliers (DMSMS), obsolescence, risk register, and Government-Industry Data Exchange Program (GIDEP).

1. Describe your company’s prior or current relevant work experience using a risk management framework and provide an assessment of this programs associated risks and respective risk mitigation approaches.

1. Describe your company’s prior or current relevant work experience/strategy to procure proprietary and source controlled LRUs/components and non-proprietary incidental hardware.

1. Propose facilities/equipment available to carry out the proposed effort and identification of available licenses, certifications, and/or permits that are required to meet the PWS objectives. Provide evidence of an obsolescence and quality control program (example: ISO 9001 certification).

1. Describe your company’s prior or current relevant work experience for product testing & acceptance procedures/reporting to include CAIP/FRACAS & RAM

Content may include additional comments to assist the government in deciding the acquisition method and if sufficient small business interest exists.

The technical narrative submissions in Microsoft Word*.docx format are to be single spaced, Times New Roman 12-point font with at least one-inch margins on 8 1/2” X 11” page size and may not exceed 16 pages. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape. Test data, drawings, illustrations, model outputs, etc. can be provided as attachments and will not be counted toward the 16-page limit.

D. Cost and Software Data Reporting (CSDR) (maximum 4 pages)

Background: Based on current policy Cost and Software Data Reporting (CSDR) is required on all ACAT I and ACAT II program contracts valued at greater than $50M, which is inclusive of supporting sub-contractors. See the following link: https://cade.osd.mil/policy/csdr-timeline

CSDR is used to capture expenditure, technical, and programmatic data after contract execution. CSDR reporting is a primary data source utilized when completing cost and budget estimates. CSDR is like Earned Value Management in that both systems rely on financial information and work breakdown structures.  However major differences include the reporting of costs by recurring and non-recurring, tracking of functional cost, and reporting of proprietary information including cost, G&A, Contractor Profit/Loss or Fee. The CSDR requirement ensures that you, the vendor, will report the actual, internal cost incurred and not simply regurgitate the contract’s Fixed Firm Price.” See CSDR Contractor FAQs at following link: https://cade.osd.mil/policy/FAQs

INFORMATION REQUESTED:

1. Would the inclusion of CSDR requirements on the HMDS contract impact your ability to complete contract requirements or deter you from submitting a proposal?  Y or N

Please answer the following questions pertaining to CSDR Reporting Requirements:

1. Are you familiar with Cost and Software Data Reporting (CSDR)? Either FlexFile (Data Item Description: DI-FNCL-82162) or DD Form 1921, 1921-1 or 1921-3 (DI-FNCL-81565C, DI-FNCL-81566C, or DI-FNCL-81765C)? Data Item Descriptions, format, and CDRL examples can be found here: https://cade.osd.mil/policy/dids
2. Have you ever submitted CSDR reports to the government as a prime contractor Y or N, or as a subcontractor Y or N?
3. Has your company been involved with or supported an effort to get CSDRs waived from contract requirements (as either a prime or subcontractor)?  If so, what were the grounds for the CSDR waiver?
4. Does your company have a Certified Accounting System?
5. Does your company have the ability to track actual cost by Work Breakdown Structure (MIL-STD-881E WBS) and data item tagging?  MIL-STD-881E WBS can be found at: https://cade.osd.mil/Content/cade/files/coplan/MIL-STD-881E%20Final.pdf.
6. Does your production process track costs elements (labor, hours, material) at a serial number / system level?
7. Will your accounting system allow for all costs to be mapped from the internal accounting systems to the CSDR reporting structure, contractor functional categories and standard functional categories as referenced in the FlexFile DID? Or will they be allocated?
8. Can recurring & nonrecurring costs be captured in the internal accounting systems? Or will they be allocated?
9. As the Prime Contractor or Sub Contractor, please provide an estimated staffing, in Full-time equivalent (FTE) or man-hours, for both non-recurring to establish CSDR for this program, if required, and recurring per report or per month to maintain the CSDR reporting. Please identify the period of time the FTE and/or man-hours apply. (i.e. FTE/month, or man-hours/report, etc.)
10. What is your ability to report costs by units/lots/orders/end items? Can cost be collected by unit or will they be allocated?
11. Does your contractor’s business unit already meet the reporting requirement for the 1921-3, Contractor Business Data Report? (The 1921-3 is required when a business unit has a total of $250M or more on government contracts or subcontracts with CSDR requirements.)
12. If your company is unable to provide or has no history of providing CSDR reports, do you have an alternative format that could be provided, i.e.an internal cost & hours report? If so, can this report conform to MIL-STD-881E WBS?
13. Please address any other concerns you have about the CSDR requirements.

VII. INSTRUCTIONS:

THIS NOTICE IS NOT A REQUEST FOR PROPOSAL. It is a market research tool being utilized to determine the availability of potential qualified contractors before determining the acquisition method and whether there is sufficient interest from qualified small businesses. As stated in the above, this SSN is not to be considered as a commitment by the government, nor will the government pay for any information solicited or delivered. Participation in response of this SSN, will not preclude any vendor from responding to future acquisitions, either individually or as part of a team. However, a lack of interest by capable small business firms may increase the possibility that full and open procedures may be used to satisfy this requirement.

Marketing brochures will not be considered adequate information in response to this SSN. Limit responses to a total page limit of 25 pages. The font shall be Times New Roman and no smaller than 12pt with a least one (1) inch margins.

The Government requests that any response to this SSN be provided no later than 30 calendar days after posting. All responses under this SSN must be emailed to:

Danielle Crosby, Contract Specialist, danielle.a.crosby2.civ@army.mil

AND

Lynette Perez, Contracting Officer, lynette.n.perez.civ@army.mil

Please use the EMAIL SUBJECT: [Contractor Name] HMDS Sustainment for PEO IEWS/PM GS. Email shall be limited to 10MB. In the event multiple emails are required, please confirm all emails submitted in support of the SSN received a response.

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Please note, vendors not registered in the Beta System for Award Management (SAM) database prior to award of contracts will not be eligible for award. Vendors must also be registered in SAM under the applicable NAICS code as indicated. Vendors may register for SAM online at www.betasam.gov or by calling 1-866-606-8220.

Attachments:

1. Draft HMDS Sustainment PWS
2. Draft HMDS CDRL-PWS Cross Walk