6540--Ophthalmic Exam Chairs & Slit Lamp Stands Salt Lake City VAMC

Sources Sought Notice Sources Sought Notice Page 5 of 5 Sources Sought Notice *= Required Field Sources Sought Notice Page 1 of 5 This is NOT a solicitation or request for quote (RFQ). This is NOT a request for proposal (RFP). This is NOT a job advertisement for hiring employees. The VA is seeking QUALIFIED VENDORS to provide a very brief response to this notice including only just what is asked for in this notice below. This is sources sought notice to industry and the only information is posted on Contract Opportunities web page at SAM.gov. Sources sought means seeking qualified vendors. The attachments included on the Contract Opportunities page do not include any additional information. If your company is interested, please read this notice entirely and submit the required information, as requested herein. Ophthalmic Exam Chairs and Slit Lamp Stands Salt Lake City VA Medical Center, Utah BRIEF SCOPE OF WORK (This is for information only) IMPORTANT NOTE: This Sources Sought is for market research purposes only (to determine the socioeconomic status of interested companies). No award will be made off this posting. The Salt Lake City Veterans Health Care System needs to replace six Ophthalmic exam chairs and six floor slit lamp stands. Description: The exam chair is where the patient sits during the examination. The chair has electronics to adjust the height and tilt of the chair so the doctor can get the best position to a person for a microscopic exam using the slit lamp. The chair can also lay flat in a reclined position to perform in office procedures. The slit lamp stand (also referred to as a floor stand) holds the microscope and phoropter the doctor uses to examine the patient s eye. The stand can move up and down while also moving towards and away from the patient. This gives the patient the best and most comfortable experience during the exam. The stand also has charging ports to recharge the handheld equipment the doctor uses. The stand also has a built-in light source the doctor can move to illuminate the patient or equipment being used. Salient Characteristics: Patient chair Chair must be able to rotate at least 270 degrees. Chair must be able to accommodate at least 300 pounds. Chair must have a minimum ground to seat height of at least 20 inches. Chair must be able to raise the patient at least 30 inches from the ground. Chair back must be able to be reclined at least 80 degrees. Chair needs to have controls on either side of the chair to control height and reclining positions for doctor access. Chair must have foot pedal included to control height and reclining positions. Chair needs to be compatible with a chair mover (or glider) to accommodate patients in wheelchairs who cannot transfer to the ophthalmic exam chair. Chair must have an easy to operate headrest for patient head positioning. Chair must have arms rests that can be raised and lowered. Slit lamp stand Slit lamp arm needs to be able to support slit lamps up to 60 lbs. The upper refractor arm has a minimum of 10 vertical range, and handle instruments weighing up to 12 lbs. Stand needs to have ability to control the height of the exam chair. Stand needs to have designated instrument recharging stations, minimum of two instruments at a time. Stand needs to have built in standard plug outlets on the back of the unit. Stand needs to have an overhead lamp on adjustable arm. Counterbalances built into slit lamp arm to be able to easily adjust height of the slit lamp during examinations. Equipment Includes: Six Ophthalmic Exam chairs Six Ophthalmic Floor Stands that are compatible with the chairs. Scope of work All equipment will be drop ship to the facility. The vendor will either provide or arrange for installation of the 12 total pieces of equipment in the Ophthalmology Department. Installation will be coordinated with Biomed and the clinic as to not interfere with patient care. There will be no trade in for the old equipment. The C&A requirements do not apply, a Security Accreditation Package is not required. The Contractor, its employees, agents, and subcontractors shall not be considered VA employees for any purpose of fulfilling the PWS and shall be considered employees of the Contractor. Contractor shall furnish all labor, materials, equipment, tools, shipping, transportation, insurances, licenses, certifications, and supervision necessary to provide services in accordance with this Performance Work Statement (PWS). The Contractor is responsible for all charges and fees related to disposal of materials generated by the Contractor. This is anticipated to be a commercial supply acquisition under the authority of FAR Part 12, Simplified Acquisition Procedures for Commercial Items. The product will be delivered to the following location: Department of Veterans Affairs Salt Lake City VA Medical Center 500 Foothill Dr., Salt Lake City, UT 84148 IMPORTANT NOTE: This RFI (Request for Information) is for information only. No award will be made from this RFI. QUALIFIED VENDOR: A qualified source has the a) necessary equipment, vehicles, personnel, resources and current operations as well as b) recent experience (within past 3 years) of performing services of a comparable size, scope and complexity, AND c) OEM certified technicians to perform services with unrestricted access to the facility during inclement weather, as well as immediate access to OEM software updates. A qualified source also has current and valid registration in System for Award Management (SAM), https://www.sam.gov). A qualified source will also be able to comply with Limitations of Subcontracting pursuant to FAR 19.507. Please communicate via e-mail to Stephanie.Cahill@va.gov by 15:00 MST on December 6th, 2024 as to your company s ability to perform service per this brief Scope of Work. If interested, please provide the following: Provide company s capability statement describing ability to provide equipment that meets or conforms to the salient characteristics listed above *include specification or brochure documents for confirmation of equivalent products* Company s business size in relation to NAICS 339113 and socio-economic category (SDVOSB/VOSB/WOSB/Large Business): SAM UEI: FSS/GSA contract # (if applicable): Estimated lead time: Where are the products manufactured/COO: Only written responses, to items 1 through 6 above, will be accepted at this stage. Information is being gathered for market research purposes only. Industry exchanges and vendor teleconferences are at the discretion of the Contract Specialist. This is not a request for quotes. DISCLAIMER: This is a Request for Information (RFI) from industry in accordance with Federal Acquisition Regulation (FAR) 15.201(e) and on the requirement, that exists for the VA Medical Center(s) identified in this RFI. This is not a request for quote and not a contract. This announcement is not a request for proposals; therefore, responses to the RFI are not considered offers and cannot be accepted by the Government to form a binding contract. This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responders are solely responsible for all expenses associated with responding to this RFI. No classified information should be included in the RFI response. Should you have concerns regarding this RFI you may request to contact the Contracting Office that will be assigned this requirement by emailing the sender of this RFI. Questions must be addressed in writing to the Contract Specialist. Requests for VA-business sensitive information, to include VA budget information, VA acquisition planning information, acquisition methods, strategies and set-asides must be addressed via the VA FOIA process: https://www.va.gov/foia/ Thank you for your interest in doing business with the VA. To learn more about the VA Mission, Vision, Core Values & Goals visit https://www.va.gov/about_va/mission.asp To understand the latest updates on the Veterans First Contracting Program visit https://www.va.gov/osdbu/verification/veterans_first_contracting_program_adjustments_to_reflect_the_supreme_court_kingdomware_decision.asp To find out how to do business with the VA visit https://www.va.gov/osdbu/library/dbwva.asp To become a CVE-verified VOSB or SDVOSB visit https://www.vip.vetbiz.va.gov/