Industry Day - John Day Dam Fish Pumps Emergency Repair Project

A Virtual Industry Day will be held for the subject project at 8:30 A.M. on 20-NOV-2024. This Industry Day is to gain knowledge of the interest, capabilities, and qualifications of industry so the government can make informed business decisions. We are seeking responses from both large and small business members of industry to include: Small Business, Small Disadvantaged Businesses to include 8(a) firms, Historically Underutilized Business Zones (HUBZone), Woman-Owned Small Business (WOSB) to include Economically Disadvantaged Women-Owned Small Business (EDWOSB), Service-Disabled Veteran-Owned Small business (SDVOSB) and Veteran Owned Small Business (VOSB). All interested parties are highly encouraged to respond.

Reponses to this Industry Day announcement will be used by the Government to make business decisions and to inform the potential future solicitations and help industry to get a better understanding of the project Scope of Work (SOW).

The North American Industrial Classification Code (NAICS) for this requirement is:  811310– Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

The related size standard is: $12,500,000.

Formal Industry Day Response Due – 19-NOV-2024 at 10:00 am PST

• An organized site visit has been scheduled for 8:30 AM PST on 20 NOV 2024.
• Participants will meet virtually:

A meeting invite will be sent to you upon registration.

Requirements:

There will be only one site visit offered. Offerors planning to attend must register for this site visit by

sending an email to the following individuals:

• Andrew Sprys (Andrew.J.Sprys@usace.army.mil)
• Andrea Smothers (Andrea.K.Smothers@usace.army.mil)

In order to attend the site visit each individual participant’s registration must be received by: In order to attend the site visit each individual participant’s registration must be received by: 19-NOV-2024 at 10:00 am PST.

Site visit attendees must provide the following information:

• Solicitation Number W9127N25R0007
• Project Title: John Day Dam Fish Pumps Emergency Repair Project
• Name(s) of individual(s) attending site visit:
• Name of Company:
• Phone Number:
• Email Address:

Project Background.

• John Day Dam has a need to provide long-term repairs to the pump shaft bearings and gearboxes on Pump units 1 and 2 for the South Fish Ladder, which are powered by water-turbines in a wholly mechanical assembly. The bearings on Units 1 and 2 are in a progressive failure state.  Efforts have been implemented by Project personnel to provide a temporary repair which can only support a lifespan of 6 – 12 months before the repair work must be repeated. A more reliable repair is required. Successful completion of this work involves rebuilding the bearings on the vertical pump shafts and rehabilitation of the power-transmission including brand-name utilization of parts and service labor by Philadelphia Gear (a Timken company). To accomplish this scope of work, a spare gearbox will also be rebuilt before on-site mobilization begins. Any General Contractor offering on this project will have to demonstrate an in-place agreement with Philadelphia Gear to utilize Philadelphia Gear as a subcontractor providing parts and services for the off-site rebuild of the three gearboxes that will be sequentially removed, rebuilt, and re-installed as part of this scope.

Project Scope.

The following information represents the project objectives:

The U.S. Army Corps of Engineers Portland District intends to issue a Request for Proposal NO.  W9127N25R0007 for John Day Dam Fish Pumps Emergency Repair Project.  The scope entails rehabilitation of the John Day South fish turbine gearboxes and replacement of bearings on the vertical power shafts for the fish pumps themselves, to restore the pump assemblies to full operational capacity for Units 1 and 2.  This will include removing and replacing damaged bearings and other failed components as needed.  The entire pump system will be realigned to meet manufacturer specs.  The gearbox refurbishment will be staggered to minimize pump downtime and gearbox rehabilitation must begin with the spare gearbox.  The newly refurbished spare gearbox will be installed into pump No.2.  The work will then be repeated until the pump No.1 gearbox is refurbished and becomes the new spare gearbox.

Scope for the pumps includes replacement of the lower pump shaft, true-up machining of the upper pump shaft, true-up machining of the upper and lower bearing mounting flanges and related work to fit the new shaft. In addition, the propeller center bores will be true-up machined for proper fit (0.004-0.006" clearance) to the new lower shaft. The upper and lower bearings will be fitted with greaseless bearing liners and the shafts’ existing stainless bearing journals will be replaced. Work on pump No.2 will be performed first, during gearbox removal. The work will then be repeated for pump No.1. Finally, the gearbox removed from pump No.1 will be rebuilt as a new spare.

1. The following information represents the project objectives:

1. Provision of the labor, plant, equipment, and materials to transport, disassemble, inspect, design, refurbish and upgrade, reassemble, and test three fishwater pump right angle drive gearboxes from John Day Dam. This includes:
   1. Fish Pump No.1 Gearbox
   2. Fish Pump No.2 Gearbox
   3. Spare Gearbox
   4. The Contractor shall package, load, and ship the spare gearbox to their facility no later than 14 calendar days after the contract award date. The Contractor shall schedule the loading date and time with John Day Dam project personnel. Further guidance on shipping will be provided in the contract. The destination will be determined by Philadelphia Gear, the brand name supply of parts and services for the gearbox rebuilds.
   5. Schedule for sequential replacement of Pump No.2 Gearbox with the Spare Gearbox and then Pump No.1 Gearbox with the rebuilt Pump No.2 Gearbox will then be submitted by the contractor.
   6. Pump No.1 original gearbox shall then be rebuilt as the new spare.

1. Provision of labor, equipment, and materials to replace the shafts, bearings, and bearing brackets on the Pump 1 and Pump 2.
   1. Replacement of lower pump shaft
   2. True-up machining of upper pump shaft.
   3. True-up machining of upper and lower bearing mounting flanges and spigot bores on the cover plate and diffuser.
   4. True-up machining of the diffuser extension cone.
   5. The upper and lower bearings are to be fitted with greaseless bearing liners.
   6. The shafts existing stainless bearing journals shall be replaced.

1. Anticipated Construction Schedule:  The Portland District intends to advertise in April of 2025 and award a Construction Contract in June of 2025 with estimated construction completion in early 2027. Contractor must perform on-site bearing and shaft replacement and gearbox removal and reinstallation during strict in-water windows of 9 JAN 2026 -5 May 2026 and DEC 2026 – FEB 2027.

1. Estimated Construction Cost (ECC):  The current ECC is between $5M and $10M. Ref. FAR 36.204 Disclosure of Magnitude and DFARS 236.204 Disclosure of Magnitude.

1. Number and Type of Contracts: NWP contemplates awarding single firm-fixed price construction contract. The acquisition strategy decision has not yet been determined. Maximum Small business participation is being sought at both the Prime and subcontracting levels.

1. Anticipated Source Selection Process:  The expected method to determine the best value to the government is Best Value Trade Off.

1. Project Specific Constraints and Challenges:

1. In water work - It is a requirement that the pump assemblies be off-line for limited, pre-planned periods to correspond with in-water work windows which support Columbia River fish passage. See the Project Scope section for this in-water work window. Sequential rebuilding and swapping of the gearboxes are scheduled to allow successful completion of the work during these in-water work windows.
2. Confined Space work is required for bearing replacement activities.
3. Government operated cranes for equipment removal and placement require coordination with on-site government operating personnel.
4. Gearbox rebuilds must use both labor and parts from Philadelphia Gear (A Timkin company).

• Anticipated Construction Schedule:  CENWP intends to advertise (02/2025) and award (05/2025) Construction Contract with estimated construction completion by the end of calendar year (TBD).

Questions for Industry:

• Is there anything in our SOW that would discourage you from bidding?
• Is there anything in our SOW that would cause enhanced pricing uncertainty?
• Are there any market conditions or industry practices that you feel the government needs to be aware of?

Submission Instructions. Formal responses to this Industry Day notice must be submitted electronically (via email) with SUBJECT: Sources Sought – W9127N25R0007. Please email to Andrea Smothers, Contracting Officer, at Andrea.K.Smothers@usace.army.mil and Andrew Sprys Contract Specialist, at Andrew.J.Sprys@usace.army.mil before 10:00 am Pacific Standard time on 19-NOV-2024.

• All interested firms must be registered in the System for Award Management (SAM) at https://www.sam.gov to have size status considered. You must remain current for the duration of the source selection process to be eligible for award of a Government contract.