Page 3 of 3 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-08 (effective 10/28/2022). This solicitation is set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB). The associated North American Industrial Classification System (NAICS) code for this procurement is 513120, Periodical Publishers, with a small business size standard of 1,000 employees. The FSC/PSC is 7630, Newspapers and Periodicals. Requirement Clement J. Zablocki VA Medical Center (VAMC), Medical Information Systems, located at 5000 W. National Ave. Milwaukee, WI 53295-1000, is seeking to purchase Online Journal Access Subscription Services. The Government intends to award a firm fixed-price purchase order to the quoter offering the lowest prices technically acceptable quote. The offeror shall provide the brand name product referenced in the solicitation. All interested contractors shall provide quotations for the following: Clement J Zablocki VA Medical Center Library Online Journal Access for Milwaukee VA HCS, Base + 3 years 1.1 Statement of Work for Online Journal Subscriptions for Milwaukee VA HCS (FY25, Base plus 3 years) 1.1.1 Scope of Work The Contractor shall be responsible for the management, labor, and equipment necessary to provide access to (1) serial publication subscriptions (online), and (2) related subscription requirements to Milwaukee VA Medical Center. Related subscription requirements include paying publishers, handling claims for non-receipt, processing changes in subscriptions status (renewals, new and cancelled subscriptions), facilitating the activation of online access, and submission of required reports and other service problems. Approximately 90% of subscriptions placed by the Customer will be renewal subscriptions. 1.1.2. General requirements 1.1.2.1 Subscription Orders. The solicitation is divided into three parts. Contractor(s) must qualify under Part 1 to provide requirements under Part 2. The two Parts are: Part 1 - Basic Subscription Orders. Part 2 - Required Support Requirements. 1.1.2.1.1 Part 1 - Basic Subscription Orders. Contractor shall provide basic subscription orders that would include all the tasks necessary to execute and manage orders for new and renewal subscriptions to serial publication subscriptions and point of care database subscriptions. These tasks fall into the following four critical areas, described in detail elsewhere in the solicitation: (a) Ordering subscriptions. (b) Serving as the fiscal agent with publishers, including making timely prepayments, processing refunds, claims, supplemental and bill-later charges. (c) Ensuring timely and complete delivery of ordered subscriptions; and, (d) Providing reports and other administrative support for subscriptions management. 1.1.2.1.2 Part 2 - Required Support Requirements. Contractor shall provide support to cover a range of subscription-related products to the library, in addition to basic subscription orders and renewals described under Part 1. 1.1.3 Specific Requirements 1.1.3.1 Part One - Basic Subscription Orders and Renewals. Contractor shall provide subscription orders for all subscriptions to electronic access available via agents from foreign and domestic publishers if the ordering customer can supply sufficient publication information. 1.1.3.1.1 The Contractor shall supply materials from a wide range of publishers. 1.1.3.1.2 Subscription Periods. (a) Publisher permitting, the Contractor shall be required to place subscriptions at any time during the year, to provide online access to the publication year 2025. (b) The Contractor shall provide administrative and other requirements for each subscription placed until three months after its expiration or for the life of the subscription. 1.1.3.1.3 Direct Orders. (a) Listing of any "direct only" subscriptions, meaning subscriptions which the Contractor cannot supply due to publishers licensing requirements, where privity of contract is required by the Publisher to be directly between the Department of Veterans Affairs and the Publisher. The doctrine of privity in the common law of contracts provides that a contract cannot confer rights or impose obligations arising under it on any person or agent except the parties to it. Without VA Contracting Officer approval and that comply with the Publishers requirements, these orders cannot be placed through this contract action. 1.1.3.1.4 Payment. (a) The Contractor shall pay all regular subscription orders in advance, prior to submission of first invoice. (b) The Contractor shall make additional payments as necessary and be required to adjust for unforeseen contingencies, such as currency fluctuations, additional volumes. (c) The Contractor shall maintain complete records of all bibliographic and financial transactions of each Station for up to three years. The Contractor shall provide to the VA immediate access to these records on demand. If required by the VA, the Contractor shall provide copies of these documents at no cost. The Contractor shall retain the original records on-sit 1.1.3.1.5 Administrative Services. The Contractor shall provide the following administrative services to support subscription ordering services: (a) Claims for disabled access to electronic journal issues. The Contractor shall be the contract liaison for the Milwaukee VA Station in obtaining from the publisher re-established access to the electronic journal year 2025, as needed. Contractor shall respond to Stations' claims within ten (10) calendar days of the claim. The Contractor shall offer electronic claims services at no additional charge. The Contractor shall, upon request of the government, demonstrate or make available for review its electronic claims system prior to contract award. (i) The Contractor shall provide each Station with the necessary training and written documentation to enable each Station to effectively use the electronic claiming system. (ii) The Contractor shall supply the VA and all "ship-to" addressees with full-service assistance in claiming missing issues. (iii) The Contractor shall handle claims for any subscription for up to three months after the life of the subscription. (b) Personal Representative. The Contractor shall assign a representative by name to provide personalized in-house assistance for VA Station account. (c) Library Management Reports. At a minimum, Contractor shall provide the following reports at no charge: Claims Lists. The Contractor shall provide to the station a monthly listing of all outstanding claims and any responses received from the publishers. The report shall be cumulative, by title, for all unresolved claims. Subscription Status Information. Notification of any irregularity or change in subscription status. 1.1.3.1.6 Licenses Contractor and publishers frequently have license agreements for their electronic publications, systems, and software products. Licenses may be for the subscription agent s proprietary products, or publisher s proprietary products. All license agreements will be between the VA library and the Contractor, Publishers. Such individual licenses shall only pertain to the VA library for whom they were negotiated. License agreements will be reviewed, approved, signed, and enforced by according to local procedures. Contractor s proposals must contain copies of all Contractor proprietary licenses for all items offer Item # Title Publisher 1 Age & Ageing {Incl Supplements} {Institutional} Oxford University Press {Journal Orders} 2 American Journal of Clinical Pathology {Institutional} Oxford University Press {Journal Orders} 3 American Journal of Occupational Therapy {1,001+ Users} American Occupational Therapy Association Inc 4 American Journal of Recreation Therapy | VA Milwaukee Weston Medical Publishing 5 American Journal of Roentgenology AJR Subscriptions 6 Anesthesia Progress Anesthesia Progress {Allen Press} 7 British Journal of Psychiatry Cambridge University Press {Journal Orders} 8 Clinical Infectious Diseases & Journal of Infectious Diseases {Tier 2 - Inst} Oxford University Press {Journal Orders} 9 Diabetes Care {Incl Supplements} {Up to 5 IPs} Diabetes Care 10 Diabetes: A Journal of the American Diabetes Association {Up to 5 Users} Diabetes : A Journal of the ADA 11 Gerontologist & Journals of Gerontology: Series A & Series B {Institutional} Oxford University Press {Journal Orders} 12 Health & Social Work {Institutional} Oxford University Press {Journal Orders} 13 Hospital Infection Control & Prevention {Incl Supplements, 1 User} Relias Media 14 International Journal of Oral & Maxillofacial Implants | Dept VA Mil Quintessence Publishing Co Inc {Orders} 15 International Journal of Periodontics & Restorative Dentistry | VA Milwaukee Quintessence Publishing Co Inc {Orders} 16 International Journal of Prosthodontics, The | VA Milwaukee Quintessence Publishing Co Inc {Orders} 17 Journal of Continuing Education in Nursing + Archive Add-on | VA Milwaukee SLACK Incorporated 18 Journal of Integrative & Complementary Medicine | VA Milwaukee Mary Ann Liebert Inc 19 Journal of Nursing Education + Archive Add-On | VA Milwaukee SLACK Incorporated 20 Journal of Orthopaedic & Sports Physical Therapy Journal of Orthopaedic & Sports Physical Therapy 21 Journal of Palliative Medicine | VA Milwaukee Mary Ann Liebert Inc 22 Journal of Social Work in End-of-life & Palliative Care Informa UK Ltd {Taylor & Francis} - Agency Orders 23 Journal of Spinal Cord Medicine, The Informa UK Ltd {Taylor & Francis} - Agency Orders 24 Journal of Studies on Alcohol & Drugs {Incl Supplements} Journal of Studies on Alcohol & Drugs 26 Operative Dentistry Operative Dentistry 27 Psychological Reports Sage Publications {US / Can. / Cntrl & S. Amer} 28 RadioGraphics {Tier 1} Radiological Society of North America {RSNA} 29 Schizophrenia Bulletin {Institutional} Oxford University Press {Journal Orders} 30 Suicide & Life-Threatening Behavior John Wiley & Sons Inc {Journal Orders} 31 Telemedicine & e-Health | VA Milwaukee Mary Ann Liebert Inc 32 e-Anatomy {Level G1, 11-25 Users} IMAIOS 33 Journal of Medical Insight Journal of Medical Insight (JOMI) 34 Emergency Management Leader Joint Commission Resources 35 Nursing Standard Royal College of Nursing The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (NOV 2021) Refer to Attachment 1 ADDENDUM to FAR 52.212-1 FAR 52.204-7, System for Award Management (OCT 2018) FAR 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020) FAR 52.204-20 Predecessor of Offeror (AUG 2020) FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) FAR 52.211-6, Brand Name or Equal (AUG 1999) FAR 52.214-21, Descriptive Literature (APR 2002) FAR 52.225-2, Buy American Certificate (OCT 2022) End of Addendum to 52.212-1 FAR 52.212-3, Offerors Representations and Certifications Commercial Items Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (NOV 2021) Addendum to FAR 52.212-4 FAR 52.204-13, System for Award Management Maintenance (OCT 2018) FAR 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020) FAR 52.227-19, Commercial Computer Software-Restricted Rights (DEC 2007) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (NOV 2021) (DEVIATION AUG 2020) VAAR 852.211-72, Technical Industry Standards (NOV 2018) VAAR 852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020) VAAR 852.203-70, Commercial Advertising VAAR 852.211-70, Equipment Operations and Maintenance Manuals VAAR 852.232-72, Electronic Submission of Payment Requests VAAR 852.246-71, Rejected Goods VAAR 852.270-1, Representatives of Contracting Officers VAAR 852.212-71, Gray Market Items (APR 2020) VAAR 852.212-72, Gray Market and Counterfeit Items (MAR 2020) (DEVIATION) VAAR 852.242-71, Administrative Contracting Officer (OCT 2020) VAAR 852.247-71, Delivery Location (OCT 2018) VAAR 852.247-72, Marking Deliverables (OCT 2018) End of Addendum to 52.212-4 FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services (OCT 2022) (JUL 2021) (DEVIATION) Refer to attached FAR 52.212-5 for subparagraphs the contractor shall comply with the following clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services. All quoters shall submit the following: Quotation in accordance with addendum to FAR 52.212-1, Instructions to Offerors, Attachment 1: Tailored FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services Completed Limitations on Subcontracting Certificate found at VAAR 852.219-75(a)(1)(i) Completed Non-Manufacturer Certification found at VAAR 852.219-76. Completed Buy American Certificate found at FAR 52.225-2, Buy American Certificate Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration. All quotes shall be sent to the Contracting Officer, Erica Grimslid at Erica.Grimslid@va.gov. The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Award will be based upon lowest priced technically acceptable quote in accordance with the Simplified Acquisition Procedures of FAR 13. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 10:00 am C.S.T. on December 6, 2024. Responses should be sent to the Contracting Officer, Erica Grimslid at Erica.Grimslid@va.gov. Hand delivered responses will not be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Erica Grimslid Contracting Officer Network Contracting Office 12 Erica.Grimslid@va.gov
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