INTRODUCTION
THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME).
The National Institutes of Health (NIH), Clinical Center (CC), Office of Purchasing and Contracts (OPC) on behalf of the Pharmacy (PHAR), Clinical Center (CC) at the National Institutes of Health (NIH) intends to negotiate and award a contract without providing for full and open competition (including brand-name) to:
Quadient, Inc.
478 Wheelers Farms Road
Milford, CT 06461-9105
NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE
The intended procurement is classified under NAICS code 561499 with a Size Standard $21.5 MIL.
REGULATORY AUTHORITY
The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2024-05, April 22, 2024. This acquisition is conducted under the procedures as prescribed in FAR subpart 13-Simplified Acquisition Procedures at an amount not exceeding the simplified acquisition threshold.
STATUTORY AUTHORITY
This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures, Subpart 13.106-1 (b) (1), Soliciting from a single source and is not expected to exceed the simplified acquisition threshold. Contracts awarded using FAR Part 13-Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6-Competition Requirements.
GENERAL INFORMATION
1. Title: Quadient Postage Supply Services.
2. Background Information: The Outpatient Pharmacy processes prescriptions for patients of the National Institutes of Health (NIH), Clinical Center (CC) and offers mail delivery of medications. The Division of Mail Management Services (DMMS), Office of Research Services (ORS) provides mail services for the NIH including the CC Outpatient Pharmacy. DMMS processes the Outpatient Pharmacy’s outgoing mail for the U.S. Postal Service (USPS). DMMS will be transferring the processing of the outgoing mail to the Outpatient Pharmacy.
Mail Processing Systems are required to process outgoing mail and deliver outgoing mail service to the NIH, CC Outpatient Pharmacy. The Quadient iX-3 meter is a mail processing system that provides a “one-stop approach to processing, tracking, reporting and reconciling postage expenses for mail”. The mail processing system has a web-based connection compatible with the United States Postal Service (USPS) and automatically updates postage rates, applies postage, and tracks volumes and costs by cost codes. Postage credit is provided by the vendor, Quadient, and is downloaded on to the iX-3 postage meter. The NIH, CC Outpatient Pharmacy uses the meter to mail medications to patients throughout the month. Quadient pays the USPS for the postage and is then reimbursed (net 30 days), by NIH, for the money paid with no added fees or interest. Postage funding credit can only be provided by the vendor to ensure accurate accountability of the iX-3 metering system.
3. Purpose or Objective: DMMS currently has the contract with Quadient to provide funding for Outpatient Pharmacy postage. To accommodate the transfer of services from DMMS, the Outpatient Pharmacy requires contractual service to provide funding for the Quadient postage meter that is used to process the outgoing metered mail.
4. Period of Performance:
Base Year: 12/30/2024 through 12/29/2025
Option Year 1: 12/30/2025 through 12/29/2026
CONTRACTOR REQUIREMENTS (SCOPE OF WORK)
The Outpatient Pharmacy is required to provide funding for postage and to have a credit limit with Quadient, Inc Postage Funding to accommodate the NIH, CC Outpatient Pharmacy postage requirements. The postage funding will be applied to the Quadient postage meters used to process and affix postage to outgoing USPS mail services for the NIH, CC Outpatient Pharmacy.
LOCATION
Postage funding will be applied at the following NIH location:
• Building 10 – Outpatient Pharmacy (Room 1C240)
CONTRACTING WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME) DETERMINATION
This acquisition is being conducted under the authority of the FAR Subpart 13.106-1(b)(i), Contracting officers may solicit from one source if t contracting officer determines that the circumstances of the contract action deem only one source reasonably available. The total dollar value of this purchase order shall not exceed the SAT at $250,000.00.
Interested concerns capable of providing the same or similar products or services as described in this notice may submit a capability statement outlining their capabilities. Capability Statements must be received within the time set forth in this synopsis to be considered by the Government. A determination to compete this proposed contract based on responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.
Each response should include the following Business Information:
a. Unique Entity ID (UEI)
b. Company Name, address, POC, Phone and Email address
c. Current GSA Schedules or NAICS codes appropriate to this Award.
d. Type of Company (i.e., small business, 8(a), woman owned, HUBZone, veteran owned, etc.) as validated in System for Award Management (SAM). All offerors must have an active registration on the SAM located http://www.sam.gov/portal/SAM/#1
e. Capability Statement
Comments to this announcement may be submitted to the Clinical Center, Office of Purchasing and Contracts, prior to the closing date specified this announcement, electronically to the attention of Grace Wong-Darko, Lead Contract Specialist, Grace.Wong-Darko@nih.gov by the due date (12/20/2024) and time (1600) marked in this notice.
"All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency."
