F101--Air Quality Testing at the St Petersburg VARO

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation. If a solicitation is issued it shall be announced at a later date, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective quoters list or to receive a copy of the solicitation. The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS Code 541380, (Testing Laboratories and Services) with a size standard of 19 million. The Veterans Benefits Administration (VBA) St. Petersburg Regional Office (RO), in Bay Pines, FL, is seeking to identify any vendor capable of providing Air Quality Testing services per the below Statement of Work below. This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 11:00am EST, on November 29th, 2024. All responses under this Sources Sought Notice must be emailed to Craig.Harris@va.gov with RFQ # 36C10D25Q0027 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format. Attachment 1 Sources Sought Worksheet QUALIFICATION INFORMATION: Company / Institute Name: _______________________________________________________ Address: ______________________________________________________________________ Phone Number: ________________________________________________________________ Point of Contact: _______________________________________________________________ E-mail Address: ________________________________________________________________ Unique Entity Identifier (UEI) #: ___________________________________________________ CAGE Code: __________________________________________________________________ SAM Registered: (Y / N) Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ SOCIO-ECONOMIC STATUS: VIP Verified SDVOSB: (Y / N) VIP Verified VOSB: (Y / N) 8(a): (Y / N) HUBZone: (Y / N) Economically Disadvantaged Women-Owned Small Business: (Y / N) Women-Owned Small Business: (Y / N) Small Business: (Y / N) NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. CAPABILITY STATEMENT: Provide a brief capability and interest in providing the (service) as listed in Attachment 2 STATEMENT OF WORK with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the (SOW). Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Attachment 2 STATEMENT OF WORK (SOW) Air Quality Testing October 2024 1. GENERAL 1.1 Introduction. This document contains instructions governing the required content for quotes, including terms governing this procurement process, a description of the services sought by St. Petersburg VA Regional Office Support Services Division, located at 9500 BAY PINES BLVD. BAY PINES, FL 33744. This is a requirement that an offeror must satisfy to be eligible for consideration, evaluation criteria, a description of standard contract terms and conditions, and other requirements that must be satisfied in each quote. Contractor shall provide all labor, equipment, transportation, quality control and supervision to fulfill effectively and efficiently all the requirements of this Statement of Work (SOW). To ensure a safe working environment at the St Petersburg Veterans Affairs Regional Office (VARO), Indoor Air Quality Tests will be conducted throughout the facility each year at each work unit as marked in exhibit 1. Thirteen individual indoor and one individual outdoor test will be conducted during each quarterly testing. 1.2 Scope of work. The Contractor will: 1.2.1 Identification - The Contractor shall comply with all local, state, and federal environmental, health, and safety regulations while conducting testing and ensure that all work is in compliance with the applicable codes. With the aid of exhibit 1 identify the areas requiring Indoor Air Quality Tests. 1.2.2 Indoor Air Quality Tests Conduct the Indoor Air Quality Tests at 25% of the marked locations in exhibit 1 on a quarterly basis, covering all 50 areas annually. 1.2.3 Outdoor Air Quality Tests Conduct 4 Outdoor Air Quality Tests. The 4 outdoor air quality tests will be conducted, at a minimum, 3 months apart. 1.2.4 Reporting and Recommendations Submit all collected samples to an American Industrial Hygiene Association (AIHA) accredited laboratory. Produce a final report inclusive of the following items: existing conditions, site documentation including laboratory reports, analyses, and recommendations. Work will be performed in accordance with the criteria of the GSA Federal Property Management Regulations and the ASHRAE, the protocols of OSHA, or the American Conference of Government Industrial Hygienists. 1.3 Work performance: 1.3.1 Place of work - Indoor Air Quality Tests will be performed at the VA Regional Office, 9500 Bay Pines Blvd, Bay Pines, FL 33744 Contractor must contact the COR at least 7 business days prior to start of work/testing to ensure that the COR and building is available for testing. 1.3.2 Work hours and holidays Indoor Air Quality Tests will be performed during regular business hours of 8AM until 4PM excluding government holidays. Our eleven official holidays are New Year s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, 4th of July, Labor Day, Columbus Day, Veterans Day, Thanksgiving, and Christmas. All work will be coordinated with the program coordinator. 1.3.3 Duration This contract is to be completed within 12 months from the Notice to Proceed date and work will commence after 16 November 2024. 1.3.4 Rules and Regulations - Current rules and regulations applicable to the premises, where the work shall be performed, shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, presenting valid identification for entrance, smoking restrictions and any safety procedures as outlined in the site regulations. 1.3.5 Employee behavior - The Contractor shall be responsible for the acts and omissions of all his employees and all subcontractor, their agents and employees and all other persons performing any of the work under a contract with the Contractor. 1.3.6 Non-Personal Services-The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately. 2. DEFINITIONS 2.1. Acceptance Criteria Contractor provided and VA approved performance standards. 2.2. AQL Acceptable Quality Level. The level to which a specific task will be evaluated against by the Contracting Officer (CO) and the COR. 2.3. Contractor. The Indoor Air Quality Test contractor to which this contract is awarded to. 2.4. CO Contracting Officer awarding this contract. 2.5. Contracting Officer Representative Will coordinate indoor air quality testing with the contractor. 3. GOVERNMENT FURNISHED ITEMS AND SERVICES 3.1. Parking. During Indoor Air Quality Testing the government shall provide the contractor parking space at no cost, as well as access to the VARO as necessary. 4. CONTRACTOR FURNISHED ITEMS AND SERVICES 4.1. General. The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure the Indoor Air Quality Tests are performed at the St Petersburg VA Regional Office. 4.2. Competencies. The Contractor will have a thorough knowledge of all applicable OSHA laws and regulations regarding Indoor Air Quality Tests. 5. SAFETY. The following safety criteria shall be met at the time of the acceptance inspection: 5.1. Equipment. The Contractor shall provide all safety equipment/devices, personal protective equipment and clothing as required for its employees. 5.2. Restricted equipment. The Contractor shall not use propane-fueled portable equipment in the performance of the work required by this contract. 5.3. OSHA - Prior to commencing work the Contractor shall provide proof that an OSHA designated competent person (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present. 5.4. Compliance The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees. 6. CHANGES TO STATEMENT OF WORK Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor. EXHIBIT 1: MINIMUM INDOOR AIR QUALITY TEST LOCATIONS: First Floor Bldg. 46 RM 236 RMO RM 232 DAV RM 205G SERVER ROOM 224H 224I AFGE 218 233A MECH 233 VRE CONF 226O 226Q 226N 226M 226L 226J 226S 226R 226D 226I 226K 226F 226H 226G 226E 226C 226B 226A 215A TRAINING 215C TRAINING 215D TRAINING QRT TNG RM 205 SSD ACCOUNTING TIME KEEPERS 205 LASSEN 228 JENKINS 228 CARTER 236 MILLS 237 RM 230 TRAINING RM 238 PIV RM 231 VIET VET KITCHEN RM 227 PVOA EMPLOEE ELEVATORS VISITOR ELEVATORS 206A POW 206 MOPH RM 213 222 PUBLIC CONTACT RM 224G QRT TRAINING RM 226 VRE RM 217 VFW RM 210 MECH RM 204 SSD RM 224 QRT ROOM 215 TRAINING RM 214 FDVA RM 208 NSC RM 205 FINANCE RM 205 SSD Second Floor Bldg. 46 Third Floor Bldg. 46 Second Floor Bldg. 47 Third Floor Bldg. 47