USP Canaan Subsistence 2nd Qtr. FY 2025

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulations (FAR) Subpart 12.6 as supplemented with additional information included in this notice.   This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.  The solicitation number is 15B21525Q00000005 and this solicitation is issued as a Request For Quote (RFQ).

Solicitation is for Second Quarter Subsistence, FY 2025 (Kosher, Meat, Frozen, and Dry).  For a list, description and total quantities of all items refer to attached Standard Form 18.

Solicitation is a 100% small business set aside.  Any quotes from large businesses will not be considered.  The NAICS for this requirement is 311991.

Terms of delivery are F.O.B. destination to:  USP Canaan, 3057 Eric J. Williams Memorial Drive Waymart, PA 18472

Items will be awarded individually.  More than one item may be awarded to one contractor.     

Evaluation Factors are price, past performance, lead time and technical.  Venders who submit a quote concurs that delivery dates will be met, unless otherwise noted.  Vendors should not quote on items which cannot be delivered for any reason.  The Government reserves the right upon award to make a formal single award or multiple awards based on best value. The Government will award to the responsible offeror(s) whose offer, conforming to the solicitation, is considered to be the most advantageous to the Government.

Past performance:  A record of poor performance due to failure to deliver items within the expected delivery time period, requests to remove an item from a signed purchase order on previous awards, requests to disregard or cancel a signed purchase order, or poor quality may result in a poor performance rating.  USP Canaan will award quoted items to vendors that have a high past performance record IAW FAR 13.106-2(4) (ii) regardless of the quotes with the lowest price.  Quotes from vendors without poor past performance represent the best value when compared to any lower priced quote(s).

DELIVERY REQUIREMENTS:

• All deliveries must be palletized unless prior arrangements were agreed to by USP Canaan warehouse staff and/or material handlers (no side-loaded pallets).
• All non-frozen, perishable foods must be delivered between 36 degrees F and 41 degrees F.
• All canned goods must be delivered above 36 degrees F and not frozen.
• All frozen foods must be delivered at 0 degrees F or below.  “Frozen product after being received is subject to further inspection upon thawing to verify sizes/weights are within the Purchase Order and/or BOP National Specifications.”
• Some items may require thawing and cooking to determine specification compliance and product wholesomeness.
• Any product that indicates prior thawing will be refused.
• All certified religious diet items must be marked with Kosher Symbol on individual packages or the item will be refused.
• Items which are conditionally received and found noncompliant, must be picked up at the vendors’ expense within (2) weeks of noncompliance notification.
• Items that fail to meet specifications will be refused.  All items must be dated.
• Hours for delivery are 6:30 AM – 1:00 PM, Mon-Fri, first come first serve.  No deliveries on weekends or federal holidays.
• Unless otherwise stated within the specification of an item description in Section 2 of SF 1449, all dates for frozen food items must be delivered frozen and delivered before the best buy date, sell by date, use by date, best if used by date, or freeze by date on the label.

Substitutions to specifications in line items are prohibited (ex., case counts).  Changes to specifications will not be evaluated and therefore, not considered for award.  The government reserves the right upon inspection to reject items if they are damaged or not to the specifications as listed in the solicitation.  Do not change the case counts or the quote of the item will not be considered.

The date and time for receipt of offers is November 29, 2024 at 5:00 PM EST.  Quote must indicate Solicitation No. 15B21525Q00000005 time specified for receipt of quote, name, address and telephone number of quote, technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation, terms of any expressed warranty, price and any discount terms.  Quote must include acknowledgment of amendments, if any.

Expected award date is on or before December 13, 2024.  A Notice of Award will be created and posted on beta.sam.gov.  Purchases in the amount of $10,000.01 and above will be made via purchase orders with payment by electronic funds transfer.  Purchases in the amount of $10,000.00 and below will be made via a Government purchase card.

Quotes will be FOB DESTINATION with expected delivery from January 1, 2024 thru January 31, 2024.  Any items shipped before or after the expected delivery dates will be returned at vendor’s expense.

Vendors shall submit signed and dated quotes to Joe Kozuch by email at jkozuch@bop.gov  and/or Chris Ficken by email at cficken@bop.gov  .  Due to security considerations, do not send offers via U.S. mail.  All offers shall be submitted on the SF18.  All pages of the solicitation, including the header page, all attachments and amendments (if any), must be submitted with your quote.                                                                                           

THE FOLLOWING INFORMATION IS REQUIRED TO BE COMPLETED BY THE VENDOR:

VENDOR’S UEI NUMBER                                                     

VENDOR’S POINT OF CONTACT:                                                                

VENDOR’S TELEPHONE & FAX NUMBER:                                                             

VENDOR’S EMAIL ADDRESS:                                                         

By submission of a quote, the vendor acknowledges the requirement that a prospective awardee shall be registered in the SAM database (System Award Management) at www.sam.gov prior to award, during performance and through final payment of any contract resulting from this solicitation.

                                                              Vendor’s Signature. 

The Administrative Contracting officer is Joseph Kozuch, Sup. Contracting Specialist, telephone 570-488-8132, email:  Jkozuch@bop.gov .