2nd QTR FY25 Subsistence FCI Otisville

The Federal Bureau of Prisons, Federal Correctional Institution, Otisville, NY intends to issue solicitation 15B21125Q00000001, for the acquisition of food items for delivery to the Federal Correctional Institution Otisville, Otisville, NY.  The acquisition is set aside small business.  Terms are FOB Destination with delivery REQUIRED during the month of January 2025 unless mentioned otherwise in the specification.  The contract type is a firm-fixed price.  The Government reserves the right upon award to make a formal single award or multiple awards based on best value.  The Government will award to the responsible offeror(s) whose offer, conforming to the solicitation, is considered to be the most advantageous to the Government.  The evaluation factors are price, past performance, and technical with past performance far more important than price and technical.  The solicitation will be made available on or about December 3, 2024 and will be posted to the sam.gov website.  All future information about this acquisition, including solicitation amendments, will also be distributed through this site.  Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.  The anticipated date for receipt of quotes is December 17, 2024 at 5:00pm EST.

Bids should be submitted via email to dsabo@bop.gov, faxed bids can be sent to 845-386-6801, email preferred though.

**Write your UEI number, Vendor Name, and POC information ON YOUR QUOTE**

**Vendors MUST be registered/active and small business within www.SAM.gov**

Payments will be made using EFT or purchase card.  The point of contact for all information regarding this solicitation is Daniel Sabo, Contract Specialist, located at the Federal Correctional Institution, PO Box 600, Otisville, NY 10963, phone number (845) 386-6799.  Faith Based and Community Based Organizations can submit quotations equally with other organizations for contracts for which they are eligible.

DELIVERY REQUIREMENTS:

• All deliveries must be palletized unless prior arrangements were agreed to by FCI Otisville warehouse staff and/or material handlers (no side-loaded pallets).
• All non-frozen, perishable foods must be delivered between 36 degrees F and 41 degrees F.
• All canned goods must be delivered above 36 degrees F and not frozen.
• All frozen foods must be delivered at 0 degrees F or below.  “Frozen product after being received is subject to further inspection upon thawing to verify sizes/weights are within the Purchase Order and/or BOP National Specifications.”
• Some items may require thawing and cooking to determine specification compliance and product wholesomeness.
• Any product that indicates prior thawing will be refused.
• All certified religious diet items must be marked with Kosher Symbol on individual packages or the item will be refused.
• Items which are conditionally received and found noncompliant, must be picked up at the vendors’ expense within (2) weeks of noncompliance notification.
• Items that fail to meet specifications will be refused.  All items must be dated.
• Hours for delivery are 6:00 AM – 2:00 PM, Mon-Fri.  No deliveries on weekends or federal holidays. It is advised to call and schedule deliveries (845)386-6880. All other deliveries will be recieved in the order they arrive. 
• Unless otherwise stated within the specification of an item description in Section 2 of SF 18, all dates for frozen food items must be delivered frozen and delivered before the best buy date, sell by date, use by date, best if used by date, or freeze by date on the label.

Substitutions to specifications in line items are prohibited (ex., case counts).  Changes to specifications will not be evaluated and therefore, not considered for award.  The government reserves the right upon inspection to reject items if they are damaged or not to the specifications as listed in the solicitation.  Do not change the case counts or the quote of the item will not be considered.