F999--Programmatic Agreement

On behalf of the Lexington VA Medical Center, Network Contracting Office (NCO) 9 is issuing this Sources Sought Notice (SSN) as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for a firm-fixed-priced purchase order to provide a Programmatic Agreement (PA). The PA requires updating to reflect changes to the campus since 2018, including construction of the CLC Part 1, Fisher House, and EUL buildings, and renovations to Buildings 28 and 39. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 541620 Environmental Consulting Services. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for bids, proposals, or quotes; submission of any information in response to this market survey is purely voluntary; and the government assumes no financial responsibility for any costs incurred. If your organization has the potential capacity to perform these services, please provide the following information: Organization name, address, point of contact, email address, web site address, and telephone number. Business size: small, small disadvantaged, woman-owned, Hub Zone, serviced-disabled veteran-owned small business (SDVOSB), veteran owned small business (VOSB), large business, etc. Business type under NAICS 541620, which contains a size standard of 19.0 million, Commercial and Government Entity (CAGE) Code and System for Award Management (SAM) Unique Entity ID (UEI) number. Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational, and staff capability. Responses to this SSN shall not exceed 4 pages and should include all the foremost mentioned information. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe Portable Document Format (PDF). The government will evaluate market information to ascertain potential market capacity to: Provide services consistent in scope and scale with those described in this notice and otherwise anticipated. Implement a successful plan that includes contractor compliance with program standards, quality control, and performance. Provide services under a firm-fixed-price contract. NOTE: Respondent claiming SDVOSB and VOSB status shall be registered, and Center for Veterans Enterprise (CVE) verified in Veteran Small Business Certification (VetCert) Veteran Small Business Certification (sba.gov). Based on the responses to this SSN/market research, this requirement may be set-aside for SDVOSBs, VOSBs, small businesses, procured through full and open competition, or sole sourced. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this SSN by 12:00 PM EST, November 7, 2024. All responses under this SSN must be emailed to kristie.collins@va.gov . Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. SAM: Interested parties shall be register in the System for Award Management (SAM) as prescribed in Federal Acquisition Regulation Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. Disclaimer and Important Notes. This notice does not obligate the government to award a contract or otherwise pay for the information provided in response to this SSN. The government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the government to determine the organization s qualifications to perform the work. Respondents are advised that the government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation or combined solicitation may be published in Contract Opportunities (formerly Federal Business Opportunities or FBO). However, responses to this notice shall not be considered adequate responses to a solicitation. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The government reserves the right to use any non-proprietary technical information in any resultant solicitation(s). See SOW on the following page. STATEMENT OF WORK Programmatic Agreement Update for the Lexington VA Medical Center Franklin Sousley Campus 2250 Leestown Road, Lexington, KY 40511 A.1 Introduction - The Department of Veterans Affairs intends to award a Firm Fixed Price Contract to a qualified firm with the capability and capacity to provide a completed Programmatic Agreement (PA )for the Leestown facility. In 2018, the Lexington Veterans Affairs Medical Center Leestown Division entered into a Programmatic Agreement (PA) with the Kentucky State Historic Preservation Officer and the Advisory Council on Historic Preservation regarding routine maintenance activities at the Leestown campus. The PA requires updating to reflect changes to the campus since 2018, including construction of the CLC Part 1, Fisher House, and EUL buildings, and renovations to Buildings 28 and 39. The contractor is to assist the VA to update the PA through completion of the following tasks: Task 1: Refine Scope of Updates The vendor will work with the VA to confirm exactly what is to be included in the updates to the PA. It is anticipated that the main goal of the update is simply to update the map and building list attached to the document. During this phase, the vendor will participate in one (1) in-person meeting at the VA Leestown campus, if desired by the VA. The vendor is required to a field visit to photograph the new buildings be added to the agreement, to be in included with the consultation letter described below. Task 2: Consultation Based on the results of Task 1, the vendor will draft consultation letters to the State Historic Preservation Office (SHPO), Advisory Council on Historic Preservation (ACHP), Lexington-Fayette Urban County Government, Blue Grass Trust for Historic Preservation, and appropriate Native American Tribes notifying them of the VA s intent to update the PA, outlining the desired updates, and asking them to participate in consultation. After sending the letters, the vendor will assist the VA in following up with these parties to schedule a meeting to discuss the proposed updates. The vendor will participate in one in-person meeting with the VA and consulting parties to further refine the scope of the proposed updates. Task 3: Updates to the PA After receiving feedback from consulting parties, the vendor will make all recommended updates to the PA. The vendor will provide a draft document in PDF and/or Word format for VA review. Upon approval by the VA, the vendor will provide the draft to the consulting parties for review and comment. The vendor will coordinate all comments for resolution via email or phone call and will not require an additional in-person meeting. Upon approval by the VA, the vendor will circulate the revised PA for final review. Once all parties are in concurrence, the final updated PA will be provided for signature. Schedule The contractor shall begin working with the VA by December 1, 2024, to refine the scope for updating the Programmatic Agreement. Contractor will prepare letters to consulting parties for distribution by early January 2025, and a meeting held by early February 2025. The updated PA is required by June 30, 2025.