Water Purification System for Pair of Farm Growth Chambers

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6 and is being conducted in conjunction according to FAR Part 13, Simplified Acquisition Procedures as supplemented with additional information in this notice.  This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. 

The solicitation number is 12405B25Q0043 and solicitation is issued as a Request for Quotation (RFQ).  This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2025-01.

This RFQ is issued as a Total Small Business Set-Aside.  The associated North American Industry Classification System (NAICS) Code is 221310 – Water Supply and Irrigation Systems.  The Small Business Size Standards is $41.0 Mil. 

The USDA, ARS, SEA, U.S. Horticultural Research Laboratory, 2001 S. Rock Road, Fort Pierce, Florida 34945 location has a requirement for the following.

• The contractor must provide a water softening system that will be adequate to remove any mineral contaminants from the farm well water. The system must remove Ferrous and Ferric iron, clarify and remove any odor components. Reverse osmosis filtration will then remove any reaming impurities and reduce total dissolved solids. A calcite filter will be used to buffer the water to a pH neutral range. The price for this system must include installation, tie into 2 existing water sources, start up and system programming. Also included in this contract will be a 3 years maintenance for the RO system. The water system capacity must meet or exceed anticipated flow rates for the system.

The system will include:

• 1 - 12” HE water softener
• 1 - 12” HE catalytic filter
• 1 - Reverse Osmosis (RO) system
• 1 - 20” x 4” sediment filter
• 1 - 10” calcite filter
• 1 - PNE 1Hp jet pump
• 1 - 500 gallon holding tank with float
• 3 years maintenance on RO installation

The contractor must complete the installation during normal farm business hours. The government will not provide any materials for this installation.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a quotation. Registration is free and registration can be completed online at www.sam.gov/portal/public/SAM.

Questions.   All questions pertaining to this solicitation must be in writing.  All questions will be addressed by email only.  Submit questions referencing solicitation number 12405B25Q0043 electronically via email to monte.jordan@usda.gov.  Questions are due on or before December 12, 2024, not later than 12:00 p.m. Central Time (CT).  Telephone inquiries will not be accepted.

Quotation Submission.  Quotation referencing solicitation number 12405B25Q0043 must be submitted electronically via email to monte.jordan@usda.gov by Thursday, December 19, 2024, not later than 3:00 p.m. Central Time (CT).  No late quotations will be accepted.

Any quotations not meeting the minimum specifications and requirements outlined in the Statement of Work (SOW) will not be considered.

In order to be considered for award, Offerors shall respond by submitting One (1) electronic copy as follows:

• Fully completed and signed SF 1449 Offer Page to include SAM UEI Number; Acknowledgement of all solicitation amendments (if applicable).
• Firm Fixed Price Quotation on company letterhead.  Quotation must provide detailed pricing breakout in accordance with the CLIN structure and items requested. This must include equipment, material, shipping, delivery, etc. Offerors must not present a quotation full of options or additional “recommendations” that cannot be evaluated. Offerors must present their configuration based upon the specifications required to fully and successfully complete the Statement of Work (SOW). Offers that fail to provide a firm fixed price will not be evaluated.

Items delivered FOB Destination inclusive of all costs.

Quotation must be valid for at least 60 days after receipt of quotation. 

Rejection of Quotation.  Failure to demonstrate compliance will be cause to reject the quotation without further discussion.  All responsible sources may submit an offer and will be considered.

Prospective contractors who have not completed electronic annual representations and certifications at http://www.sam.gov/ in conjunction with required registration in the System for Award Management (SAM) database, shall complete and submit FAR 52.212-3 Alternative 1 Offeror Representations and Certifications - Commercial Items and DFARS Representations and Certifications in SAM to be eligible to receive an award for this solicitation.

It is the offeror's responsibility to monitor the Government Point of Entry (GPE) (sam.gov) for information relevant to this solicitation, e.g., questions and answers, amendments, etc. Any amendments and documents related to this procurement will be available electronically at the Governmentwide Point of Entry (GPE) SAM.