SUBJECT: Request for Quote (RFQ) for Untrained Canines for the Field Operations Canine Academy (FOK9), Front Royal, VA
Quantity - 12 Canines
The Department of Homeland Security (DHS), U.S. Customs and Border Protection (CBP), has an anticipated requirement for obtaining canines in support of U.S. Customs and Border Protection (CBP) Office of Training and Development (OTD). In accordance with the Federal Acquisition Regulation (FAR) 12 and 13. This announcement constitutes the only solicitation; QUOTES ARE BEING REQUESTED and a written solicitation will not be issued. The Government will make an award resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is the most advantageous to the Government. This solicitation is 100% set aside for small businesses. The North American Industry Classification System (NAICS) code is 112990 and has a size standard of $2.75M. The solicitation incorporates provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2024-05 effective 05/22/2024. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions.
The Government intends to award a firm-fixed- price purchase order.
This is not a credit card purchase and instructions will be provided to the awardee for use of System for Award Management / IPP.
Attachment 1- Canine Statement of Work.pdf
Refer to this attachment for all technical requirements in support of this effort.
Attachment 2- Additional CBP Clauses
Refer to this attachment for additional CBP clauses that will be incorporated to the award.
Instructions for Quote Submission
Offerors shall complete Attachment 3- Canine Proposal Information.xlsx and return to CBP via email to david.d.williamson@cbp.dhs.gov. Quotes shall be received no later than December 6th 2024, 10:0AM EST, to david.d.williamson@cbp.dhs.gov. No phone inquiries will be accepted, any questions or comments must be submitted in writing to the Contract Specialist no later than December 2nd 2024@ 10:00am EST to the email provided in this announcement. The Government reserves the right to post publicly all questions and answers.
Evaluation of Quotes
Basis for Award: CBP intends to make a single award from this RFQ. An award shall be made to the best value quote utilizing a tradeoff method between price and non-price factors, determining the quote most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.
Quotes need to be submitted VIA email in the following format:
Subject line of email shall read: Vendor Name, PR Number (ex. Doug’s dogs - PR 20141111) and accompanied with completed Attachment 3- Canine Proposal Information.xlsx
Failure to provide the requested information as stated shall be considered non-compliant and your quote could be removed from the evaluation process.
Quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. The Contracting Officer may issue a purchase order to other than the lowest priced quoter. The Government may award a purchase order resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government with price and other non-price factors considered.
Quotes will be evaluated in the following a phased approach, with Phase I being pass/fail, Phase II being trade-off, and Phase III being a pass/fail technical evaluation of canines brought to CBP for physical inspection against the requirements established in Attachment 1.
Phase I
This phase will be Pass/Fail. Quotes will be evaluated based on the following factors:
Factor 1: Breed Conformance- Offerors quoting breeds other than those specified in the Statement of Work will fail this factor and be removed from further consideration for award. Offerors quoting breeds that matches those identified in the Statement of Work will pass.
Factor 2: Availability Date- Offerors quoting an availability date longer than 60 days from estimated Notice to Proceed date (see bottom of this announcement for date) will fail this factor and be removed from further consideration for award. Offerors quoting an availability date 60 days or sooner from estimated Notice to Proceed date will pass this evaluation factor.
Any offeror who fails either of the factors in Phase I will be removed from consideration for award and will not be evaluated as part of Phase II.
Phase II
Upon removal of offerors that fail either of the Phase I factors, this phase will rank offerors based on a trade-off the following non-price and price factors, listed in the order of importance:
Factor 3: Open Order/Active Notice to Proceed- Higher preference will go to those offerors who have no open CBP canine orders where delivery is not yet fully complete or open Notices to Proceed (i.e., offeror obligated to provide canines under existing order or recently authorized to provide canines for medical, physical & behavioral evaluation within the last 60 days). Lower preference will go to those offerors who have open CBP orders or Notices to Proceed.
Factor 4: Past Performance- After consideration of Factor 3, higher preference will go to those offerors who have successful past performance providing canines to CBP. Offerors who have failed to deliver sufficient number of acceptable canines under previously CBP issued orders or Notices to Proceed dating back to previous three (3) years will be given lower priority. Offerors who have succeeded in delivering acceptable quantities and quality of canines under previous CBP orders will be given higher priority.
Factor 5: Price- After consideration of Factor 3 & 4, the Government will consider price. For offerors of similar rankings in terms of Factors 3 & 4, price will become more of a consideration in determining the offeror issued a Notice to Proceed for Phase III evaluation.
Phase III
Factor 6: Canine Evaluation- Upon completion of evaluation of Phase II, the top-ranked offeror will be issued a Notice to Proceed (NTP). The NTP will require the offeror to deliver the required number of quoted canines to the location identified at the bottom of this announcement for medical, physical & behavioral evaluation as identified in Section 3 of Attachment 1- Statement of Work. The contractor is responsible for all transportation arrangements for shipment and retrieval and costs associated with those shipment and retrieval of the canine(s).
Award Decision
If at least one (1) of the delivered canines are determined acceptable per the requirements established in Section 3 of Attachment 1- Statement of Work, the offeror will pass Factor 6 and CBP will proceed to issue a purchase order for the full quantity of required canines established in the RFQ to the offeror issued the NTP at the total price quoted in Attachment 3. All other offerors evaluated in Phase II will be notified of an unsuccessful quote. Any canine(s) that fail to pass the requirements or medical, physical & behavioral evaluation performed by CBP will not be accepted, and the contractor shall bear all expenses associated with the return of the canine to the contractor’s site within 7-days after receiving notification. CBP will not be responsible for the disposition of canines that have not passed all phases of selection. The vendor is responsible to remove the canines from CBP location within 7 days of notification to do so. Replacement canines may be presented per Attachment 1- Statement of Work, Section 2(b).
Should no canines presented by the offeror issued the NTP pass the requirements or medical, physical & behavioral evaluation performed by CBP, the offeror will fail this phase, the quote will be determined unacceptable, and the presented canine(s) will be returned to the offeror, who shall bear all expenses associated with the return of the canine(s) to the contractor’s site within 7-days after receiving notification. CBP then intends to issue a NTP to the next ranked offeror from Phase II, and the process repeats until a quote passes Factor 6. This process will continue until no Phase II offerors remain. If no Phase II offeror passes Factor 6, CBP intends to cancel the RFQ.
Delivery Location:
US Customs and Border Protection
Field Operations Canine (FOK9) Academy
828 Harmony Hollow Rd.
Front Royal, VA 22630
Estimated Notice to Proceed Issuance Date:
December 11, 2024
