Attachment 1: Combined Synopsis-Solicitation for Commercial Products and Commercial Services Effective Date: 03/15/2023 Revision: 01 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05 Dated 05/22/2024. This solicitation is Service-Disabled Veteran Owned Small Business (SDVOSB) and Small Business. The associated North American Industrial Classification System (NAICS) code for this procurement is 238290, with a small business size standard of $22 Million. The FSC/PSC is H244. The VA Northern Arizona VA Medical Healthcare System 500 N. Hwy. 89, Bldg 111 and 162, Prescott, AZ 86313 is seeking for Boiler Plant Testing. Price and Other Factors: See Attachment 2, FAR 52.212-2 Evaluation FAR Clause 52.219-75 Certificate of Compliance for Services and Construction is REQUIRED to be submitted at time of quote submission. Statement of Work for Boiler Plant Testing and Inspections for Steam & Electric Boilers This Statement of Work (SOW) describes the requirements for boiler and feedwater deaerator inspections, the inspection, testing and calibration of the boiler plant burners, controls, and instruments by qualified technicians. This also covers the requirements for the electric boilers within the Sterile Processing Service department. Boiler Plant inspections, safety device testing and calibrations are required to maintain compliance in accordance with (IAW) VHA Directive 1810, VHA Boiler and Associated Plant Safety Device Testing Manual 8th Edition, NFPA 85 Boiler & Combustion Systems Hazards Code, and ASME Boiler & Pressure Vessel Code. General Overview The services described in this SOW are required to maintain compliance with the VHA Directive 1810 Boiler and Boiler Plant Operations, VHA Boiler and Associated Plant Safety Device Testing Manual 8th Edition, NFPA 85 Boiler and Combustion Systems Hazards Code, and ASME Boiler and Pressure Vessel Code. NAVAHCS have a central high-pressure boiler plant to provide steam for heating and air conditioning, domestic hot water, kitchens, and sterilization. NAVAHCS also has electric boilers (also known as sterilizers) in our SPS Department which are also to be in compliance and are required to be inspected and tested. Boiler plant safety, reliability, efficiency, and equipment longevity are paramount concerns of NAVAHCS management. Boilers and feedwater deaerators are pressurized devices containing steam and hot water. They can fail catastrophically causing injuries and death and massive property damage. Regular inspections by experts are an essential part of a program to address these concerns. Definitions and Acronyms ASME American Society of Mechanical Engineers IAW In Accordance With VHA Veterans Health Administration NFPA National Fire Protection Association ANSI American National Standards Institute ASNT American Society for Non-Destructive Testing BEI Boiler Efficiency Institute CSD Controls & Safety Devices NB National Board NEC National Electrical Code NOx Nitrogen Oxides UT Ultrasonic Testing WFMT Wet Fluorescent Magnetic Particle Testing LOTO Lockout & Tagout M&O Maintenance & Operations FMS Facilities Management Service VAMC VA Medical Center PSI Pounds per Square Inch PSIG Pounds per Square Inch Guage EPA Environmental Protection Agency OSHA Occupational Safety & Health Administration ADOSH Arizona Division of Occupational Safety & Health ADEQ Arizona Department of Environmental Quality kW Kilo Watt PM Preventative Maintenance VA Veterans Affairs NAVAHCS Northern Arizona VA Healthcare System SPS Sterile Processing Service HTM Healthcare Technology Management Bldg Building Rm Room LB Pound HR Hour HP - Horsepower S/N Serial Number NLT No Later Than 3. Place of Performance NAVAHCS, 500 N Hwy 89, Bldg 111 (Boiler Plant), Prescott, AZ 86313 NAVAHCS, 500 N Hwy 89, Bldg 162 (SPS 2nd Floor), Prescott, AZ 86313 4. Period of Performance and Schedule Contract period of performance dates: Base Period: 11/1/2024 to 10/31/2025 Option Period I: 11/1/2025 to 10/31/2026 Option Period II: 11/1/2026 to 10/31/2027 Option Period III: 11/1/2027 to 10/31/2028 Option Period IV: 11/1/2028 to 10/31/2029 When will the services be performed (i.e. during business hours, after-hours, weekends, etc.). Work is to be done between the hours of 8:00 a.m. and 4:00 p.m. Monday thru Fridays, Requests for weekend work must be submitted in writing. At what frequency will services be performed (i.e. annually, quarterly, monthly, weekly, etc.)? Steam Boiler Inspections & Testing will be performed or provided Semi-Annually (2 times per year). 1st service will be required by NLT June 30th and the 2nd service will be required NLT December 31st. During the 1st inspection, combustion tuning will be provided, internal inspections, and safety device testing of all boilers will be completed. During the 2nd inspection, combustion tuning will be provided, external inspections, and safety device testing of all boilers will be completed. Electric Boiler Inspections & Testing will be performed or provided Annually (once per year). These will be performed NLT January 31st. During the inspection, the internal chamber will be inspected, safety devices, and the boiler will be required to be place into operation and programmed to perform safety faults as part of the required safety inspections and testing. Will services be provided on Federal Holidays? No services will be performed during holidays. 5. Equipment List List the equipment to be serviced with the make, model, description, location, and serial numbers. Keeler, 350 hp Watertube Boiler with 12,000 lb/hr Faber Burner, Bldg 111 Rm 100, S/N: 16031-1 Keeler, 350 hp Watertube Boiler with 12,000 lb/hr Faber Burner, Bldg 111 Rm 100, S/N: 16031-2 Keeler, 350 hp Watertube Boiler with 12,000 lb/hr Faber Burner, Bldg 111 Rm 100, S/N: 16031-3 Belimed AG, MST-V 600 Series, 45kW Electric Boiler, Bldg 162 Rm 230A, S/N: 3027399 Belimed AG, MST-V 600 Series, 45kW Electric Boiler, Bldg 162 Rm 230A, S/N: 3027398 Ace Tank & Heater Co, HS54-8, 1100 Gallon DA Tank, Bldg 111 Rm 100, S/N: 44583 Penway, 700 Gallon Condensate Tank, Bldg 111 Rm 100, S/N: A25957 6. Contractor Requirements NAVAHCS requires inspection of electric and steam boilers, safety device testing and calibration of SPS boilers and boiler plant burners, controls, instruments, data management and feedwater deaerators to be performed on the facility site location in Prescott, AZ. Contractor will provide the following services for the inspection of electric and steam boilers, safety device testing and calibration of SPS boilers and boiler plant burners, controls, instruments, data management and feedwater deaerators. Inspection Requirements Inspection, Testing, and Calibration Requirements Inspection Process of the Electric Boilers Steam Boiler Inspections & Testing will be performed or provided Semi-Annually (2 times per year). 1st service will be required by NLT June 30th and the 2nd service will be required NLT December 31st. During the 1st inspection, combustion tuning will be provided, internal inspections, and safety device testing of all boilers will be completed. During the 2nd inspection, combustion tuning will be provided, external inspections, and safety device testing of all boilers will be completed. Electric Boiler Inspections & Testing will be performed or provided Annually (once per year). These will be performed NLT January 31st. During the inspection, the internal chamber will be inspected, safety devices, and the boiler will be required to be place into operation and programmed to perform safety faults as part of the required safety inspections and testing. Identify inspection criteria, if applicable. Inspection Requirements: Annual internal and external inspections are required for each boiler. Internal inspections of the feedwater deaerator pressure vessel are required every six years (or more frequently if welding repairs have been performed). At least two weeks notice to NAVAHCS is required prior to an inspection. Also, the inspection must be scheduled for periods when NAVAHCS determines that the boilers that will be inspected internally will not be needed for steam supply and when the Contracting Officer s Representative (COR) or his/her designate is available on site to monitor the inspections. To maintain steam service, typically only one boiler at a time will be scheduled for internal inspections per inspection visit. Thus, multiple visits per VAMC facility will be necessary every year to inspect all the boilers internally. Feedwater deaerator pressure vessel inspections must be scheduled during periods of low steam demand. Coordinate the inspection schedule with the COR so that NAVAHCS can prepare the boilers and feedwater deaerator for the inspections in advance and have personnel available to monitor the inspections. Boilers scheduled for internal inspection will be prepared for the inspection by NAVAHCS prior to the scheduled arrival of the inspector. This includes cooling the boilers to near ambient temperature and having all manways, handholes and furnace access doors open; the boilers cleaned of loose materials waterside and fireside; electrical lock-out, tag-out in place; connecting piping isolated; proper illumination provided; compliance with confined space access requirements including having safety personnel present in the boiler plant. Similar advance preparations will be made to the feedwater deaerator when it is scheduled for internal inspection. NAVAHCS will comply with any other requirements of the inspector that are considered reasonable by NAVAHCS and have been presented in writing at least two weeks prior to the scheduled inspection. The boiler and feedwater deaerator inspections shall comply with the guidelines in the current issue of the NATIONAL BOARD INSPECTION CODE, Part RB, Inservice Inspection of Pressure- Retaining Items, and ASME Boiler and Pressure Vessel Code, Section VI or VII as applicable. In addition to those guidelines, the inspections shall comply with all NAVAHCS requirements as listed in this document. The inspector must completely enter the internal spaces of the boiler or feedwater deaerator and visually inspect all internal surfaces that can be accessed. Methods for testing safety devices shall comply with VHA Boiler and Associated Plant Safety Device Testing Manual, 8th Edition. Summary of the minimum inspection requirements for boilers: Review the boiler history including: operating conditions, date of last inspection, current inspection certificate, ASME stamping on boiler, National Board registration number, history of repairs and modifications. Review boiler logs, water test reports, and reports on tests performed on the burner controls and interlocks. Assess the external parts of the boilers and boiler accessories and piping and valves for safety, accessibility, proper maintenance and operation, cleanliness, and compliance with codes. Inspect for evidence of leakage of combustion gases or fluids, externally and internally, including all gaskets. Inspect foundations for signs of stress such as cracking or movement. Inspect boilers externally and internally for defects including bulges, blisters, cracks, wasted or eroded material, warping, general corrosion, grooving and pitting, damaged insulation. Inspect all accessible internal surfaces for waterside and fireside deposits, including scaling, sediment, debris, carbon deposits. Examine all stays and stayed plates. Inspect gas side baffles. Inspect internal drum surfaces and steam separating internals. Inspect soot blowers and verify proper alignment. Inspect tubes, tube ends and tube alignment. Check for sagging tubes. Verify that all nozzles of internal piping such as feedwater admission and bottom blowoff collection are clear with no obstructions. Inspect seating surfaces of manways and handholes. Check that boiler structure is plumb and level with no excessive deformations. Check for missing items such as bolts and nuts. Examine all valve and pipe connections to the pressure vessel. Inspect refractory including burner throat, expansion joint, bull ring, furnace seals, furnace walls and floor. Verify proper alignment of boiler assembly. Inspect furnace for evidence of flame impingement. Perform mechanical and electrical inspection of disassembled low water cutouts (disassembly by VA). Inspect piping connected to the boilers for evidence of leakage, provision for expansion, provision of adequate support, proper alignment, evidence of detrimental conditions. Inspect piping to the water column, low water cutoffs and alarms, gage glass. Verify that interior of piping is clear of obstructions. Provide recommendations for non-destructive testing when the inspections indicate that this is necessary to assure continued safety and reliability under current operating conditions. Summary of the minimum inspection requirements for feedwater deaerators: Review the feedwater deaerator history including: operating conditions, date of last inspection, current inspection certificate, ASME stamping, National Board registration number, materials of construction, extent of postweld heat treatment, history of repairs and modifications. Assess the external parts of the feedwater deaerator and accessories and piping for safety, accessibility, cleanliness. proper operation, and compliance with codes. Inspect for evidence of leakage. Verify that non-condensable gas vent line is open and proper orifice is provided to permit venting of gases. Inspect support structures for proper integrity and allowance for thermal expansion. Internal inspections (6-year intervals unless otherwise recommended because of welding repairs): Visually inspect all visible pressure vessel surfaces for corrosion, material thinning, deposits, and weld cracking. Inspect spray nozzles and trays. Certified American Society for Non-Destructive Testing (ASNT) Level II technicians shall perform non-destructive tests using the wet fluorescent magnetic particle (WFMT), ultrasonic testing (UT), and any other necessary non-destructive tests. Completely examine all accessible welds utilizing the WFMT test method. Properly prepare the surfaces before testing. Determine pressure vessel material thickness by UT. Thickness measurement locations shall be selected by dividing the storage tank heads into quadrants and taking measurements at each quadrant on two imaginary rings in each head (eight measurements total) . Measurement locations on the shell shall be on each of the quadrants, on four to six locations along the length of the shell (16 to 24 measurements total). The technician may recommend fewer or more tests to the owner, providing justification. Typically, the pressure vessel section containing the deaerator trays and sprays is not accessible for non-destructive testing. The experience is that this section, which is mainly exposed to steam, is less vulnerable to weld failures and material thinning than the storage section which contains condensate and make-up water. Calculate maximum allowable working pressure rating of vessel based on thickness measurements. Calculate depletion rate of material thickness. Inspection, Testing, and Calibration Requirements: Technicians shall provide all tools and labor necessary to perform inspection, tuning, testing, calibrating, and adjustments of burners and boiler and boiler plant controls as specified below. This shall be done every 12 months in accordance with a schedule provided by VAMC. VAMC may extend the schedule for burners in limited service. Instrumentation, monitoring and data management systems as listed below shall be calibrated every 12 months. Provide at least two-weeks notice to the Contracting Officer s Representative (COR) prior to performing the work. Work cannot be scheduled during heavy steam load periods. Only one boiler at a time can be out of service for the inspection, testing and calibration procedures. Work must be conducted when the COR or his/her designate is available on site to monitor the work. VAMC will have the boilers that are to be serviced prepared for the technicians upon their scheduled arrival. This includes having the boilers clean of soot and loose scale; fully warmed and at normal steam pressure; steam exhaust silencer system operable; all boiler, burner and fuel train pressure gages and thermometers calibrated; fuel meters in accurate operation (pressure/temperature correction factors provided, if applicable; boiler steam flow, stack temperature and flue gas oxygen instruments operating. VAMC will comply with any other requirements of the test personnel that are considered reasonable by VAMC and have been presented in writing at least two weeks prior to the scheduled testing. The inspections, testing and calibrations shall comply with: The recommendations and requirements of VHA Boiler and Associated Plant Safety Devices Testing Manual, 8th Edition. The written recommendations of the equipment manufacturers. The requirements and recommendations of NFPA 85 Boiler and Combustion Systems Hazards Code including applicable appendices. Burner performance requirements in this document. A summary of the work is as follows: Review boiler plant log sheets and alarm and trouble reports. Review records that show combustion performance (flue gas oxygen and carbon monoxide). Perform overall visual inspection of systems. Verify that systems comply with referenced codes and VAMC requirements stated in this contract. Operate burner(s) on each fuel from low fire to high fire and back to low fire in at least six increments and record combustion performance (flue gas oxygen, carbon monoxide, NOx where applicable), fuel train pressures, atomizing train pressures, burner pressures, stack temperatures, boiler steam output. Compare the combustion performance data with VAMC requirements (see below) and previous readings. If necessary, adjust the fuel flow and combustion air controllers, control valves and dampers to obtain the required performance. Record the new performance data. Verify accuracy of instrumentation listed below. Verify that all devices are properly selected for the application in terms of type, size, set point range, performance, code approval. Calibrate all instruments that are not within manufacturer s specifications for accuracy. Immediately inform COR of any recommended repairs or modifications. All of interlocks and safety devices to be inspected and tested on each boiler/burner/equipment, are contained in the VHA Boiler and Associated Plant Safety Devices Testing Manual,8th Edition, along with testing procedures. Required burner performance (natural gas and fuel oil): Turndown (ratio of maximum and minimum firing rates): 10/1 8/1 5/1 4/1 (Refer to original burner specification). Achieve, but do not exceed, boiler maximum steam flow output rating. Measure fuel input at minimum and maximum firing rates. Maximum carbon monoxide: 200 parts per million (ppm). Maximum NOx: ______ (Refer to original burner specification). Flue gas oxygen: 2.5 4.2% (Up to 5.2% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single-point positioning systems). Flue gas oxygen (low excess air burners): 1.0 2.0% (Up to 2.5% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single point positioning systems). No visible smoke, except on heavy oil fuel maximum opacity is 20%. Comply with local emissions regulations. Flames shall be stable with no pulsations, shall be retained near burner, no blow-off or flashbacks, no constant flame impingement on refractory or waterwalls. List of instrumentation and controls to be inspected and calibrated: Steam flow transmitters (all). Steam flow recorders/computer readout. Flue gas oxygen sampling, analyzing and recorder/computer readout. Boiler and economizer stack temperature transmitters and recorder/computer readout. Master steam pressure and combustion controllers. All pressure and temperature sensors and transmitters. All signal processing and readout devices. Inspection Process of the Electric Boilers: Internal Inspection Process Turn off the sterilizer and the breaker and let it cool. Open the Sterilizer Steam Generator and clean for internal inspection. Check for the condition of the inside shell of the steam generator. Check for the condition of the electric resistance heaters. External Inspection Process Sterilizer closed and filled by technician for operation. Check for water leaks. Check for steam leaks. Check for pressure control operation. Check for high pressure manual reset control operation. Check sight glass and water level. Check main current terminals and heating elements. Check pressure gauge response. Check temperature sensor. Check safety valve and safety relieve valve operation. Check for low water manual reset operation. Check for ASME stamp on the steam generator. Check for Manufacturer Data Report on file. Check for the ASME Control and Safety Devices (CSD-1 Report) on file. Check sterilizer supports, piping, electrical, steam piping, feedwater piping, floor drain, and other components. Test the E-Stop Button at each exit which should be located at the entry to the sterilizer room with a sign that says sterilizer shutdown button. The expected result upon successful completion of each inspection will be a comprehensive report that clearly identifies all of the above inspection requirements and can be handed to a compliance inspector as requested during inspection intervals. 7. Reporting Requirements Contractor (or Representative) shall sign-in upon arrival at the M&O Supervisor Office, Bldg 167, Rm 001, at the beginning of each visit. All documentation for installation, inspection, and certifications shall be provided to NAVAHCS facilities personnel during the contract period. Documentation shall be provided in an electronic format (pdf). Thumb drives and/or CD s will not be accepted. Define the level of effort the reports should meet such as to what level of detail. Provide complete written report of the inspection fully describing all tests performed, all findings, and recommendations. The report shall have two sections the first section will be in a table form that with four columns: The first column labeled FUNCTION did the device pass or fail. The second column labeled DEVICE list the device number and description in accordance with the VHA Boiler and Associated Plant Safety Devices Testing Manual, 8th Edition. The third column labeled DEFICIENCIES-RECOMMENDATIONS . The fourth column labeled CORRECTIVE ACTIONS list any corrective actions taken during the inspection. Furnish report within one week of each facility inspection in Microsoft Word format by email to the COR. Provide hard copies of data sheets and flue gas analyzer strip printouts to the COR within one week of visit. All safety-related deficiencies shall be immediately reported to the COR, Boiler Plant Supervisor and/or Chief Engineer during the inspection visit. Provide complete written report fully describing all inspections and tests performed, findings, and recommendations. The condition of all items inspected shall be stated whether acceptable or deficient. All deficiencies shall be fully described along with recommendations for methods of correction. Utilize National Board Forms NB-6 and NB-7, or other similar forms acceptable to owner. Provide sketches and photographs as necessary and as requested by owner to show areas identified as not acceptable for continued service or requiring repair. Include test data and calculations. Show locations and extent of all non-destructive testing by sketches. Furnish report within one week of each facility inspection in Microsoft Word format by email to the COR. Provide recommendations on need for re-inspections after correction of deficiencies. Cost of re- inspections shall be extra cost negotiated with VA Contracting Officer. Contractor will provide performance review with closeout documents on UPS maintenance, Inspection, testing, and recommended repairs to NAVAHCS Facilities personnel & M&O Supervisor. 8. Applicable Documents The Contractor shall comply with the following requirements. Testing, inspection, and certification shall be accomplished by certified inspectors. Certificates shall be provided upon arrival prior to the certification process. Qualified Professional Inspectors as defined below shall perform internal and external inspections on high pressure (over 15 psig) steam and electric boilers and internal inspections on feedwater deaerators and other pressure vessels. Non-destructive testing of feedwater deaerator pressure vessels shall be performed by certified non-destructive testing technicians as defined below under the guidance of the Qualified Professional Inspector. Qualified Professional Inspector is defined as any one or combination of: A boiler inspector who has a valid commission from the National Board of Boiler and Pressure Vessel Inspectors (NB). A boiler inspector who has qualified by passing a written examination under the laws, rules and regulations of a jurisdiction of a state. A boiler inspector who is currently employed with a company that is on the ADOSH List of Authorized Boiler Inspection Companies - ADOSH - List of Authorized Companies for Boiler Inspections | Industrial Commission of Arizona (azica.gov) A boiler inspector who is regularly employed as a boiler inspector by a jurisdiction which has adopted and administers one or more sections of the American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code as a legal requirement, and has a representative serving as a member of the ASME Conference Committee. A boiler inspector who is regularly employed by an insurance company which has been licensed or registered by the appropriate authority of a State of the United States to write boiler or pressure vessel insurance. Qualifications for Non-Destructive Testing Technicians: The technicians shall be certified as being qualified Level II technicians in the non-destructive testing methods to be utilized. The certification shall be in accordance with the requirements of the American Society for Non-Destructive Testing (ASNT). Technician Qualifications: Technicians shall have completed at least a one-year trade school and have five years successful experience in this field. The experience shall be largely with institutional and industrial boiler plants similar in design to the VAMC plant. The VAMC facility manager/engineer may define and accept equivalent qualifications. Technicians shall demonstrate familiarity with and ready access to the current versions of the following references: NFPA 85, Boiler and Combustion Systems Hazard Code. VHA Boiler and Associated Plant Safety Device Testing Manual, 8th Edition. Technicians shall be equipped with portable electronic flue gas analyzers and other test instruments necessary for the required tests and calibrations, all calibrated within one month of the site visits. At facilities with programmable digital controls, the technicians must be capable of programming the controls and have the appropriate hardware and software for this. If Lockout Tagout procedures are required during or prior to inspection, that will be coordinated with the contractor or representative and the facility Boiler Plant Shop, Boiler Plant Supervisor, and M&O Supervisor prior to working on or access to equipment in accordance with VHA Directive 1028, VHA Directive 1810, NFPA 70E, and facility LOTO Program. If Confined Space Permit will be needed, that request will be coordinated prior to inspection with the contractor or representative and the facility Boiler Plant, Safety Department, Boiler Plant Supervisor, and the M&O Supervisor prior to performing any confined space entry IAW facility Confined Space program. For the Belimed Electric Boilers (Sterilizers) Coordination will be required to be made well in advanced to coordinate the Belimed Technician and Belimed Controls Technician to be onsite and available prior to performing inspections and safety device testing on the electric boilers. Coordination must also be planned with both SPS Department and Healthcare Technology Management (HTM). For this, we request that at minimum, we receive at least 30 days notice to provide proper coordination prior to scheduled inspections. Identify all applicable documents, regulations, industry standards, VA requirements, etc. If the regulation/standard/statute is not readily available for all potential offerors, provide a copy of it so it can be included in the solicitation and contract. The Qualified Professional Inspector shall demonstrate familiarity with and ready access to the current versions of the following codes and manuals: VHA Boiler and Associated Plant Safety Device Testing Manual, 8th Edition - VHA Boiler and Associated Plant Safety Device Testing Manual 8th Edition | Healthcare Environment and Facilities Programs (va.gov) VHA Directive 1810 Boilers and Boiler Operations Boiler and Boiler Plant Operations | Healthcare Environment and Facilities Programs (va.gov) VHA Directive 1028 Facility Electrical Power Systems Electrical Power Systems (Facility) | Healthcare Environment and Facilities Programs (va.gov) NFPA 70 National Electrical Code (NEC) NFPA 70E Electrical Safety in the Workplace NFPA 85 Boiler and Combustion Systems Hazards Code ASME Boiler and Pressure Vessel Code Section 1 Power Boilers Section 2 Heating Boilers Section 3 Care and Operation of Heating Boilers Section 4 Care of Power Boilers ASME CSD-1 Controls and Safety Devices for Automatically Fired Boilers ASME B31.1 Power Piping Code ANSI/NB-23 National Board Inspection Code Steam, Heating Hot Water, & Outside Distribution Systems Design Manuals - DESIGN MANUALS (PG-18-10) - Office of Construction & Facilities Management (va.gov) VA Steam Boilers Design Manual - dmSm01.pdf (va.gov) 9. General Requirements It shall be understood that, throughout performance of the contract, the Contractor s personnel, while on VA property, shall adhere to all requirements and regulations that govern the VA Health Care System and its property. Among all other requirements, the VA Health Care System and its property is now entirely smoke-free. 10. National Archives and Records Administration (NARA) Records Management Language for Contracts Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any subcontractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Inspection / Testing / Calibration of boilers and DA tank Base Year Contract Period: Base POP Begin: 11-01-2024 POP End: 10-31-2025 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: H244 - Equipment and Materials Testing - Furnace, 1 YR A001 Emergency Repairs 1 YR 1001 Inspection / Testing / Calibration of boilers and DA tank Contract Period: OY 1 POP Begin: 11-01-2025. POP End: 10-31-2026 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: H244 - Equipment and Materials Testing - Furnace, 1 YR A1001 Emergency Repairs 1 YR 2001 Inspection / Testing / Calibration of boilers and DA tank Contract Period: OY 2 POP Begin: 11-01-2026 POP End: 10-31-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: H244 - Equipment and Materials Testing - Furnace, 1 YR A2001 Emergency Repairs 1 YR 3001 Inspection / Testing / Calibration of boilers and DA tank Option Year 3 Contract Period: Option 3 POP Begin: 11-01-2027 POP End: 10-31-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: H244 - Equipment and Materials Testing - Furnace, Steam Plant, and Drying Equipment; Nuclear Reactors 1 YR A3001 Emergency Repairs 1 YR 4001 Inspection / Testing / Calibration of boilers and DA tank Option Year 4 Contract Period: Option 4 POP Begin: 11-01-2027 POP End: 10-31-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: H244 - Equipment and Materials Testing - Furnace, Steam Plant, and Drying Equipment; Nuclear Reactors 1 YR A4001 Emergency Repairs 1 YR Federal Holidays New Year s Day January 01 Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 04 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 If the holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America. Place of Performance/Place of Delivery Address: Northern Arizona VA Health Care 500 N. Hwy 89, Bldg 111 & 162 Prescott, AZ Postal Code: 86313 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services Addendum to FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) FAR 52.204-7, System for Award Management (OCT 2018) FAR 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020) FAR 52.217-5, Evaluation of Options (JUL 1990) VAAR 852.239-75, Information and Communication Technology Accessibility Notice (FEB 2023) FAR 52.204-29, Federal Acquisition Supply Chain Security Act Orders Representation and Disclosures (DEC 2023) FAR 52.212-2, Evaluation Commercial Products and Commercial Services (NOV 2021) FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services (MAY 2024) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (NOV 2023) ADDENDUM to FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services applies to and is included with this acquisition. FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998) FAR 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) FAR 52.204-9, Personal Identity Verification of Contractor Personnel (JAN 2011) FAR 52.204-13, System for Award Management Maintenance (OCT 2018) FAR 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020) VAAR 852.203-70, Commercial Advertising (MAY 2018) VAAR 852.204-70, Personal Identity Verification of Contractor Personnel (MAY 2020) FAR 52.217-8, Option to Extend Services (NOV 1999) FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000) VAAR 852.219-75, VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (JAN2023)(Deviation) VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018) VAAR 852.242-71, Administrative Contracting Officer (OCT 2020) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (MAY 2024) The following subparagraphs of FAR 52.212-5 are applicable: subparagraph (b)(5), (9), (11), (12), (25), (26), (31), (33), (34), (36), (39), (46), (51), (55), (59), (c)(1), (7), and (8). All invoices from the contractor shall be submitted electronically in accordance with VAAR clause 852.232-72, Electronic Submission of Payment Requests. This is accomplished through the Tungsten Network, located at: http://www.fsc.va.gov/einvoice.asp. This is mandatory and the sole method for submitting invoices. All quoters shall submit the following: All information required by FAR 52.212-1(b) Submission of Offers. All quotes shall be sent to the Network Contracting Office (NCO), at Marco.Ramos1@va.gov. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Options will be evaluated at time of award. The following are the decision factors: Price, technical evaluations, and Past Performance with price more important. Past performance will be based on CPARS and FAPIIS ratings. No rating in CPARS is equal to a neutral rating. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of questions shall be received no later than Tuesday, 10/15/2024, 16:00 PST to Marco.Ramos1@@va.gov only. Subject line shall include QUESTIONS TO RFQ 36C26225Q0047. Submissions shall include your quote, using the attached schedule, as well as a capabilities statement with qualifications proving all certifications and education required for the work being conducted in the SOW. Submissions not meeting all requirements of the SOW will be considered ineligible for award . A filled-out FAR 52.219-75 MUST also be included in the submission or it will be considered ineligible for award . Submission of your response shall be received not later than Wednesday, 10/23/2024, 16:00 PST at Marco.Ramos1@va.gov only. Subject line shall include RESPONSE TO RFQ 36C26225Q0047. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Marco Ramos Contracting Specialist Marco.Ramos1@va.gov
